Supervisor, Accounts Payable

Job Description

Supervisor, Accounts Payable

General Summary

Oversee accounts payable processing for Property Management and Utilities. Ensure proper coding, data entry and processing of accounts payable. Assist with managing a team of AP Analysts.

Relationships

Report to Manager, Accounts Payable Property Management.

Continuous contact with:

Company property management personnel regarding invoice information

Executive management and leasing team

Billing department personnel, regarding tenant and property billing information and charge backs

Vendors

Principle Duties and Responsibilities

Review coding of invoices after processing payment. This includes verification of applicable tax/capital improvements and ensuring the invoice is complete prior to check preparation.

Retrieve and review leases for common area maintenance (CAM) and non-CAM verification and to make tenant charge back decisions.

Advise and discuss with head of AP Property Management and property managers costs related to specific items and reason for expense. Ensure accuracy and obtain approval.

Provide support to the Property Management Group in reviewing pricing, costs, budgets, expenditures, and projections.

Provide for the development, training, and evaluation of department staff. Oversee work of other employees and assist in completion of daily tasks.

Review procedures and efficiency and implement processes to make these better.

Assist in pursuing rebates and/or refunds from vendors or utility providers where applicable. Contracting utility commodities where and when applicable.

Knowledge, Skills and Abilities

At least five years’ experience in all aspects of accounts payable.

Excellent math and computer skills, experienced in excel.

Experience with a workflow system (Nexus Preferred)

Two-year accounting/business degree preferred.

Excellent communication and interpersonal skills; proven ability to work closely with executive management.

Experienced in training and managing other accounts payable personnel.

Knowledge and experience with property management.

Experience with multi-state sales tax rates and accruing sales tax. Experienced in understanding the qualifications of capital improvements.

Experience in reading and comprehending lease language.

Pay Range: $70,000 - $100,000 Annually

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.