Supply Chain Assistant

Key Roles & Responsibilities

• Check the calculation accuracy of all subcontractor invoices for manpower hire as per time sheets prepared by Shipyard Supervisor/Foreman and highlight the discrepancies to the subcontractor and solve in liaison with the respective Supervisor/Foreman;

• Check all subcontractor invoices are matching with delivery notes & the Purchase Orders prior to Shipyard Management approval for payment and any discrepancy to be attended and solved in liaison with concerned parties;

• Provide proper entries to all subcontractors' invoices in the Oracle Invoice Tracking System as per Shipyard standard process;

• Process payment and submit Original invoices to Finance after necessary approval;

• Provide proper entries of cost based on subcontractor invoices in Oracle in-house system against respective Work Order and job numbers;

• Assist Coordinator Supply Chain and Shipyard personnel for all their Procurement requirements and enquiries;

• Maintain proper filing and records in paper files and / or electronic systems including databases to ensure the correct information is available upon request;

• Build and maintain good relationships with shipyard stakeholders to promote and develop outstanding internal and external customer service;

• Perform other job-related duties as assigned including Opex/Capex related i-proc. requisitions in oracle system as & when required. Education & Professional Qualification:

Diploma in Secretarial or Office Management or any related field

Professional Experience:

Minimum 3 years in Procurement Field

Geographic Experience:

Local and/ or international experience

Computer Skills:

Good knowledge of MS Office and Oracle applications

Language Skills:

Business fluent English

Market/Industry/Functional Knowledge:

- Basic knowledge of Procurement and clerical procedures

- Strong knowledge of data recording and management methods, tools and related techniques

- Knowledge of ship repair yard functions and activities