Administrative Assistant

Job Description

Office Assistant

Location: Beaumont, TX

Pay Range: $18 - $20 hr.

Temp to Hire

Perform various administrative duties, including answering phones, taking accurate information, filing, making copies, scanning documents, and maintaining office supplies.

Provide general support to visitors and keep weekly safety meeting minutes.

Schedule safety training sessions (HASC, SCTC, ISTC) and order drug tests (FMCSA Random and WTR when needed) through DISA.

Complete timesheets and submit every Monday morning, including any time-off request forms.

Handle billing invoices daily to customers using QuickBooks and Contractor Foreman, addressing customer inquiries about invoicing, payments, and credits, and processing credit cards via QB.

Ensure all relevant documents such as purchase orders, customer account changes, tax forms, or official letters are attached to QB and kept up-to-date.

Manage vendor invoices by verifying packing lists, coding invoices, and posting them to QB.

Assist the Vice President and technicians with scheduling, quoting, and general duties while they are out of the office.

If you are a self-starter, passionate, helpful, self-motivated, and understand a sense of urgency, we want to talk to you!

#1815Company Description

Great company culture and team environment!