Virtual Executive Assistant

Calling All Qualified Applicants: Virtual Executive Assistant Opportunity Ahead!

Join our dynamic team at Inizio&Solutions as a Virtual Executive Assistant! Are you organized, proactive, and ready to make a real impact from home? We want you!

At Inizio&Solutions, we're more than just a company - we're a passionate community dedicated to excellence. Our work is driven by a desire to make a meaningful difference in the world. As a Virtual Executive Assistant, you'll have the opportunity to be part of this mission-driven team.

Your role will be crucial to the success of your client. You'll be working closely with the CEO of one of our respected clientele, providing essential support to keep operations running smoothly. From managing calendars and coordinating meetings to handling correspondence and tackling special projects, you'll be the backbone of our team.

This is a remote position, allowing you to work from the comfort of your own home. We believe in flexibility and trust our employees to manage their time effectively. As long as you deliver results, you'll have the freedom to structure your workday in a way that suits you best.

We're looking for someone who thrives in a fast-paced environment and isn't afraid to take initiative. Excellent communication skills, both written and verbal, are a must. Prior experience as an executive assistant or in a similar role is preferred, but not required - if you have the right attitude and willingness to learn, we're willing to train the right candidate.

Join us on this exciting journey as we push the boundaries of what's possible and create a brighter future for all. Apply now to become a part of the Inizio&Solutions team!

Responsibilities

- Manage the CEO’s calendars and schedule appointments, meetings, and events with precision and efficiency.

- Coordinate travel arrangements, including flights, accommodations, and transportation, to ensure smooth and hassle-free trips.

- Handle incoming communications, including emails, phone calls, and messages, and respond promptly and professionally.

- Assist with document preparation, proofreading, and editing, ensuring accuracy and attention to detail.

- Conduct research and compile information as needed for various projects and initiatives.

- Anticipate the needs of our executives and proactively take action to support their objectives and priorities.

- Collaborate with team members across departments to facilitate communication and streamline processes.

- Perform credit card and financial reconciliation.

- Prepare Company events and online workshops.

- Ad Hoc Responsibilities. Be prepared to take on various ad hoc tasks as they arise, adapting to the changing needs of the client

Qualifications:

- Proven experience as an executive assistant or similar role, preferably in a virtual or remote setting is a plus!

- Must be in Cebu City.

- 3-5+ years of administrative experience working with directors/upper management and C-Suite executives.

- Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.

- Experience in reconciling credit card statements, identifying discrepancies, and liaising with financial institutions for resolution.

- Skilled in planning complex international travel arrangements, including flights, accommodations, and visas.

- Strong communication skills, both written and verbal, with a professional and courteous demeanor.

- Proficiency in Google Workspace and Microsoft Office suite and other relevant software applications.

- In-home office setup including Mac or PC Computer (including webcam) with minimum of Intel core i5 processor or equivalent

- If using a personal computer, there must be an extra monitor

- Must have a noise cancellation headset or device to use

- Works flawlessly on a graveyard shift (Work shift is EST Time Zone)

- High level of discretion and confidentiality when handling sensitive information.

- Ability to work independently and take initiative, while also functioning as part of a collaborative team.

- Bachelor's degree or equivalent experience preferred.

- Commitment to maintaining confidentiality and ethical standards

Summary of role requirements:

Looking for candidates available to work:

Monday: Evening

Tuesday: Evening

Wednesday: Evening

Thursday: Evening

Friday: Evening

2-3 years of relevant work experience required for this role

Working rights required for this role

Expected salary: 40,000 - 50,000 per month

Full time