Executive Secretary

Job Overview:The Executive Secretary provides high-level administrative support to executives by handling a wide range of complex tasks with efficiency and professionalism. This position requires a detail-oriented and proactive individual who can manage schedules, prepare documents, and maintain confidentiality.

Responsibilities:

Manage the executive's schedule, including organizing meetings, appointments, and travel arrangements.

Prepare and edit documents, reports, presentations, and correspondence.

Act as a liaison between the executive and other employees or external parties.

Handle confidential information with discretion.

Screen and direct phone calls and emails; respond to inquiries when appropriate.

Coordinate and prepare for meetings, including gathering materials and taking minutes.

Assist with special projects as assigned by the executive.

Monitor and manage the executive's expenses and prepare expense reports.

Maintain organized and accessible filing systems for documents and records.

Provide general administrative support to the executive and other team members as needed.

Qualifications:

Bachelor's degree or equivalent experience in a related field.

Proven experience as an executive secretary or in a similar role.

With experience or knowledge in Accounting, HR, or Engineering is a plus.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to prioritize tasks and work independently.

Professional demeanor and strong interpersonal skills.

High level of discretion and confidentiality.

Summary of role requirements:

Looking for candidates available to work:

Monday: Morning

Tuesday: Morning

Wednesday: Morning

Thursday: Morning

Friday: Morning

1 year of relevant work experience required for this role

Working rights required for this role

Expected salary: 16,000 per month

Full time