Executive Assistant

Job Description

Salary: Negotiable

POSITION TITLE: Executive Assistant

HOURS: Full-time

LOCATION: DMV Area

SALARY: Negotiable

WEBSITE:

Our client is looking for a forward-looking, proactive, and collaborative Executive Assistant in the DC-Metro area for this hybrid work position.

WHO WE ARE:

The CJR Group is a firm of real estate development professionals, attorneys and business advisors who collaborate seamlessly to build strong communities and businesses. Our interdisciplinary approach to our strategic planning provides comprehensive and innovative solutions for our clients.

The CJR development team advises on public private partnerships and specializes in creating mixed use developments and affordable housing communities. In addition to state-of-the-art housing solutions, our communities need strong businesses. The CJR team of attorneys and business advisors provide solutions for our clients’ branding, marketing, contract management and human resources needs, as well as training services to build strong employee teams.

YOUR CONTRIBUTION:

Deliver Excellence. Oversee with Integrity. Drive Progress. Exceed Expectations.

As the Executive Assistant at CJR Group, you will play a pivotal role in providing comprehensive support to our managing partners. Your responsibilities will encompass efficient calendar and email management, ensuring seamless communication flow within and outside the organization, adeptly handling written communication tasks, and offering essential calendar support to optimize scheduling. Your contributions will extend beyond individual support to bolster the effectiveness of the entire team. With your organizational prowess and exceptional communication skills, you will serve as a vital liaison, facilitating smooth operations and enabling our managing partners to focus on strategic objectives.

YOUR EXPECTATIONS:

These are some of the winning behaviors you will need for success:

Manage complex calendars, including scheduling meetings, appointments, and events for managing partners.

Prioritize and coordinate incoming emails, correspondence, and requests.

Ensure effective communication flow by disseminating important information to relevant parties.

Draft, proofread, and edit various written materials such as emails, reports, and presentations.

Assist in the preparation of documents and materials for meetings and presentations.

Conduct research and gather information as needed to support managing partners' projects and initiatives.

Provide administrative support to the managing partners, including travel arrangements, expense tracking, and file organization.

Collaborate with internal teams and external stakeholders to coordinate project activities and deadlines.

Serve as a point of contact for internal and external inquiries, redirecting them as appropriate

Proactively identify and address potential scheduling conflicts or issues.

Maintain confidentiality and discretion in handling sensitive information.

Continuously seek opportunities to streamline processes and improve efficiency in administrative tasks.

Adapt quickly to changing priorities and deadlines in a fast-paced environment.

Mitigate conflicts between personal and professional calendar commitments.

Coordinate speaking arrangements/events, including personal preparation appointments.

Ability to successfully adapt to diverse people and situations, manage conflict, proactively resolve issues, and complete assignments on time.

KNOWLEDGE REQUIRED:

These are some of the required skills and experiences you’ll need for success in this role:

Bachelor’s degree required.

2-3 years of previous experience as an executive assistant.

Impeccable verbal and written communication skills.

Familiarity with all Microsoft Office and Google Suite products.

Ability to handle confidential material in an appropriately discrete and confidential manner.

Strong time management and multitasking skills.

Ability to work quickly under pressure.

Problem-solving and decision-making skills.

Ability to act as a gatekeeper, determining which information needs to be received by upper management.

Experience with Virtual tools, such as Zoom.

BENEFITS Provided by CJR Group:

CJR Group is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. CJR Group participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the U.S.