Customer Service Representative at West Palm Beach Downtown

Job Description

Description

Customer Service Representative processing written transaction requests from Monthly Parking, Transient customers and stakeholders. Provides consistent and professional customer service in assisting internal and external customers with monthly and daily parking requirements.

Location: 401 Clematis St West Palm Beach, FL 33401

Key Responsibilities

Develop sound critical and decision-making skills necessary to thrive in a fast-paced environment with back-to-back calls while maintaining poise, accuracy, and speed

Acting as a fast-moving, courteous company brand ambassador while processing transactions, interfacing with guests, communicating company policies, and enforcing regulations

Foster customer success, happiness, and satisfaction by building customer rapport, addressing customer inquiries and complaints, providing empathy, and communicating information

Embrace performance-based call monitoring, recording, and assessment approach to improve communication, timeliness, and overall satisfaction

Spark accurate, speedy operation while optimizing voice quality, grammar skills, tone, and proactiveness to improve quality and consistency

Leverage your knack for technology and attention to detail to foster data integrity by gathering information, composing documents, and inputting data

Answer inbound emails, phone calls, and faxes within department and individual Service Level and Quality goals. Acts as point of contact for both internal and external monthly parking customers

Provide comprehensive service and support for Monthly Parking customers, including; potential customers, existing customers and stakeholders.

Provide comprehensive branch, lot and account maintenance support

Respond to customer inquiries ensuring customers receive timely resolution and accurate information

Demonstrate excellent customer service to assist in retaining Monthly Parking customers

Ensure all customer account information is updated accurately and notes are entered for every transaction.

Utilize resources such as Online Help, Policy & Procedure manuals, and emails from Supervisors, Management and the Training Department

Complete and maintain any required paperwork or record keeping methods

Enter customer payment information for PAP or credit card when received by fax, e-mail or letter as well as over the phone.

Keep up to date with changes in workflow, policy, and product knowledge.

Provides support and training to new CSR positions.

Keeps accurate records and updates all systems with required information.

Assists other CSR’s with trouble shooting for clients.

Processes all work orders and meter out reporting and uploads the required documents to the share drive.

Process hotel voids and enters into wireless system for revenue purposes.

Prepares and costs out supply orders for all attendant locations and then uploads the required information to the share drive.

Prepares all Non-registered passes for Hotel Macdonald and places them into wireless system for revenue purposes.

Assist with monthly Guest Passes for the Westin Hotel invoicing purposes.

Maintains deliverable calendar to ensure all departments meet external deadlines.

Monitor and maintain the Storefront email, sorting responding and processing all requests that enter through here.

Issue, enter, and track Temporary paper passes as needed

Answer inbound calls and meet individual Service Level and Quality goals. Acts as first point of contact for both internal and external monthly parking customers

Provide service for telephone-based customers for sign-ups and maintenance of monthly parking accounts.

Provide user support/assistance to customers using the web-based interface.

Complete all after-call work required to finalize a new customer sign-up or modify an account.

Receive and accurately data enter customer information, credit card and pre-approved payment sign-up information.

Assist daily parkers with meter out of orders and requests for information

Other duties as assigned

Skills, Knowledge and Expertise

Must be at least 18 years of age

G12/Equivalent

1 year Customer service experience in a high-volume, fast-paced environment (ex. Retail, call center), preferred

1 year data entry experience equaling 40 WPM

Knowledge of contact center policies and software, including CRM, phone systems, etc

Strong work ethic and reliability with professionalism and poise

Superior interpersonal, verbal, and written communication skills

Exceptional written oral communication skills

Strong analytical abilities and sound judgment in decision-making

Strong attention to detail and high degree of accuracy is key. Fast, accurate and efficient data entry, manipulation and retrieval of data from systems

Ability to multitask, prioritize, and organize within a structured environment

Flexibility and adaptability

Motivated, take initiative and possess strong work ethic

Ability to respond to customer complaints maintain professionalism at all times

Conflict resolution

Exceptional communication, tact and customer service skills. Ability to assist customers with diverse requirements

Exceptional telephone etiquette

Intermediate knowledge of computer software applications – MS office

Ability to successfully and consistently achieve individual and departmental service level goals

Positive, team-oriented attitude and ability to balance independent workload with broader team goals

Benefits

(Full-Time Employee Only)

Medical

Dental

Vision

Life and Disability

401K

Paid Time Off (PTO)