Construction Administration Specialist

Job Description

Construction Administration Specialist

Construction Company is seeking a Construction Administration Specialist to support our growing team.

Key: Our Construction Administration Specialist must have a solid background in construction company support roles. Applicants should possess in-depth experience in construction-related administrative tasks including project coordination and support within a construction company environment.

Are you an experienced construction admin professional adept at managing and optimizing back-office operations? Do you possess a strong background in the construction industry, with the ability to ensure accountability and deliver high-quality, timely results? We are looking for someone with organizational prowess and technological savvy to streamline our construction processes and boost productivity. Can you lead within your space, driving the flow and structure of our construction office work, and are you ready to seize opportunities to advance and improve your income based on your skills and performance outcomes? Hablas español de manera fluida? If your expertise aligns with the rigorous demands of construction administration, you could be the ideal fit for our team!

Job Scope: As the Construction Administration Specialist, you are the cornerstone of our operational success, ensuring the seamless management of construction-specific administrative tasks. Your primary mission is to oversee the office’s core functions tailored to the construction sector, including coordinating project statuses with site managers, handling construction permits, managing materials inventory, and maintaining project documentation. With your profound organizational and technological skills, you will refine our construction workflow, uphold industry-specific policies, and administer essential tasks, driving our operational efficiency and project success. Your role is pivotal in upholding the operational integrity and continuity of our construction projects, positioning you as a central figure in our ongoing growth and achievement in the construction realm.

Key Responsibilities:

Construction Industry Experience: Demonstrate in-depth knowledge of the construction sector, including project lifecycle, construction processes, and industry standards.

Project and Job Status Coordination: Follow up with management on open jobs, update project management tools with current status, and communicate any changes or delays.

Permit Management: Handle obtaining and renewing construction-related licenses and permits and manage related payments.

Insurance and License Management: Oversee the company's insurance policies and license management, ensuring compliance and up-to-date records.

COI Requests: Manage requests for Certificates of Insurance and maintain related documentation.

Vehicle Management: Ensure all company vehicles are properly registered, insured, and maintained.

Report Generation: Produce various construction-related reports, such as aging reports, approved estimates, and provided estimates.

Forms Preparation: Manage the supply of printed forms and assist in creating and organizing construction-specific documents.

Dry Erase Board Maintenance: Regularly update the dry erase board with key project information like invoices, quotes, and project statuses.

Office Supplies Inventory: Monitor office supplies, manage inventory, and organize gifting lists for suppliers and team members.

Task Reminders: Keep track of daily reminders, managing tasks like phone calls, message sending, and appointment scheduling.

Google Calendar Management: Organize and track tasks and reminders, including bill payments, using Google Calendar.

Phone Call Handling: Answer and route calls, provide information, schedule appointments, and escalate complex issues as needed.

Policy and Procedure Enforcement: Share responsibility in enforcing company policies and procedures.

New Employee Onboarding: Facilitate the onboarding process, creating job descriptions and handbooks.

Google Account Administration: Manage Google accounts, ensuring proper access, security, and data management.

Office Maintenance: Maintain a clean and organized office environment, coordinating with vendors for necessary services.

Instruction and Training: Provide training and guidance, develop educational materials, and serve as the primary contact for policy-related queries.

Requirements:

Proven experience in office administration or related field.

Strong organizational, communication, and interpersonal skills.

Proficiency in office software and familiarity with project management tools.

Ability to multitask and prioritize in a fast-paced environment.

Benefits:

Competitive salary and comprehensive benefits package.

Opportunities for professional development and growth.

Supportive team and dynamic work culture.

We are an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We consider all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other legally protected status. As a small business, we pride ourselves on fair and ethical hiring practices, focusing on the skills and potential of our candidatesCompany Description

Great opportunity, and working environment