Administrative Assistant - Capital Markets

Administrative Assistant - Capital Markets

Responsibilities:

Coordinate and plan asset tours

Coordinate in-office visits for investors

Produce presentation materials; ensure they are grammatically correct and properly formatted

Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans

Organize and maintain legal files

Extensively use Microsoft Office Suite.

Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.

Organize and maintain department electronic central filing system for shared documents

Build rapport with team members and departments

Manage expense report for the department leader.

Liaise with Corporate teams to assist in the set up of new office space, user access, parking and vendor contracts

Provide front office reception, serving as main office contact for visitors.

Maintain an inventory of office supplies and replenish stock with new items.

Qualifications

5+ years administrative experience

Bachelorâ s degree preferred

Proficiency in Microsoft Office Suite

Strong organizational, written, and verbal communication skills

Strong time management skills and ability to prioritize

Ability to work both independently and as a team

Ability to manage multiple projects simultaneously and be adaptable