The Project Finance and Administration Director will oversee the financial planning, management and reporting activities for an upcoming USAID health services project in Madagascar. The project will operate over an anticipated five-year period.
The Project Finance and Administration (F&A) Director will work closely with the Chief of Party, Senior Management Team, Global Program Staff, and project country office to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. The Finance and Administration Director will be responsible for the oversight of budgeting, monitoring and performance of all funding streams for the project. The Finance and Administration Director will also ensure financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as USAID rules and regulations. The Finance and Administration Director will provide capacity building, coaching and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building. This position is directly accountable for the financial, contractual and administrative compliance of the award.
Malagasy nationals are strongly encouraged to apply.
Responsibilities
Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
Oversee day-to-day coordination of financial activities ensuring cost efficiency
Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
Ensure that Jhpiego human resources and administrative procedures are in place for project
Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with COP
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Contribute to developing work plans and annual budgets for project activities and local office costs
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
Required Qualifications
Degree in Business Administration, Finance, Accounting or relevant field
10 years of experience managing grants or contracts of a similar scope of work and budget
Demonstrated expertise in administrative and financial management in development assistance projects;
Strong financial and operational management experience with proven management skills and experience in developing and managing a donor funded grants program.
Experience in developing and managing USAID or other donor-funded projects
Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
Experience providing financial planning and management, human resources and procurement for projects in Madagascar
Previous direct supervisory experience of professional and support staff
Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
Demonstrated experience organizing resources and establishing priorities
Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels
Subcontract or subagreement financial management experience
Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
Experience developing and/or implementing finance and accounting policies, procedures and systems
Strong interpersonal and team-building skills with significant experience building strong host country national team;
Proficiency in English and French. Excellent verbal, written, interpersonal, and presentation skills in English and French
Experience hiring and supervising personnel
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
Excellent skills in facilitation, team building, and coordination
Ability to coach, mentor and develop financial and administrative capacity of project staff
In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
Ability to travel as needed
Preferred Qualifications
Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field preferred
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at
Applicants must submit a single document for upload to include: cover letter, resume, and references.
For further information about Jhpiego, visit our website at
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.
EEO is the Law
RECRUITMENT SCAMS & FRAUD WARNING
Jhpiego has become aware of scams involving false job offers. Please be advised:
Recruiters will never ask for a fee during any stage of the recruitment process.
All active jobs are advertised directly on our careers page.
Official Jhpiego emails will always arrive from a @Jhpiego.org email address.
Please report any suspicious communications to
#LI-DM1
Contingent Upon Award