Program Assistant

Jhpiego seeks a Project Assistant for the newly award USAID-funded Comprehensive Community Prevention and Continuum of Care Program – Component C in Botswana. As the technical assistance provider, Jhpiego will strengthen civil society organizations (CSOs) to be able to deliver quality HIV and social services. Jhpiego will also partner with the Government of Botswana (GOB), particularly ministries at the national level and district government offices to prioritize and strengthen their capacity for leadership, coordination of orphans and vulnerable children (OVC) and gender-based violence (GBV) response strategies, and monitoring. The initial period of performance is two years with the possibility of three-one year renewal periods.

The Program Assistant will provide programmatic and administrative support to project activities to ensure that they are designed and implemented with high quality and meet project targets. With the Project Director, the Program Assistant will support the development of the annual work plan and budgets to ensure project design is in line with project and donor-designated strategies. The Project Assistant will work with the Project Director to determine operation needs based on plans. In collaboration with the Project Director, they will develop detailed feasible implementation plans monitor progress during implementation, and provide administrative support to the project inclusive of vendor management, contracts, purchasing, travel, document compilation, editing, and proofreading.

Responsibilities

Manage overall uptake of office, responsible for organizing and managing the physical condition of the office space, office equipment, IT, mail, security, etc.

Prepare contractual documents for CD approval

Coordinate ordering and shipping of materials to support program activities (with Baltimore, as needed)

Coordinate procurement with Botswana and Baltimore staff, clear Jhpiego shipments/equipment through customs and tax exemptions

Draft/compile program documents and correspondence as needed

Collaborate with financial staff in the review, processing and reconciling of invoices and payment documentation

Schedule and support visitors

Schedule and support trainings and other program activities as needed

Coordinate meetings including preparing meeting materials, managing the Audio/Visual system, taking notes and organizing catering

Maintain program files

Maintain and administer inventory system of Jhpiego/Botswana’s office equipment, materials and supplies

Support the preparation and management of proposals as needed

Other tasks as identified by the supervisor

Maintain JHU administrative policies and procedures at the country level

Required Qualifications

BA or diploma with equivalent with 5+ years’ programmatic and administrative experience

Knowledge of administrative processes and approaches

Understanding of basic contract issues

Past experience supervising support staff

Proficiency in writing and editing letters, reports, and documents

Ability to interact skilfully and diplomatically with numerous counterparts, both domestically and internationally

Fluent in English and Setswana

Strong decision-making skills and results-oriented approach

Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform

Comfortable with a team approach to programming and the ability to manage several major activities simultaneously

Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment

Proficiency in MS Office (word, excel, PowerPoint)

Preferred Qualifications

Understanding of global health and development approaches

Understanding of USG and Government of Botswana regulations

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

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Full-Time