Accounts Payable (AP) Administrator

Cordia Resources by Cherry Bekaert is partnered with a $20M development firm who is seeking an Accounts Payable (AP) Administrator to join their team on a full time basis.

Title: AP Administrator

Location: Hybrid - Falls Church, VA

Salary Range: $65,000 - $80,000

Job Type: Direct Hire

Responsibilities:

Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications

Vendor Management: maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.

Payment and Expense report processing: prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission

Quarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance

Compliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies

Process Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.

Other accounting task: on as needed basis and depending on the skillset

Handling administrative tasks on as needed basis

Requirements

3-5 years proven AP experience

Experience working in a high volume environment (up to 50 bills,30-40 emails/calls)

Solid knowledge of QuickBooks, MS Office (Word, Excel functions/formulas)

Strong communication skills.

Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast.

Detail oriented, analytical thinking.

Good writing skills.

Strong problem-solving/time management skills, analytical, able to identify process flaws/suggest improvements.

Able to write process guides.

Construction or Architectural/ Engineering industries experience.

Intermediate computer skills.

AA or BS in acctg or business-related field is a plus.