Supervisor, Building Services & Capital Projects

Competition:(2024-171-HHS) Supervisor, Building Services & Capital Projects

Employment Type: Full-Time, Non-Bargaining Unit

Work Hours: 35 hours

Work Setting: Hybrid – Opportunity to work remotely after Orientation & Training

Salary: $62,000 - $65,000

Application Deadline: May 3rd, 2024, by 11:59 pmProgram Overview – Building Services, Housing & Homelessness Services

WoodGreen’s Housing & Homelessness Services Unit is a social housing provider to the hard to house population made up of low-income seniors, individuals, and families. Many of the tenants have additional complex barriers and conditions such as physical disabilities, mental health, and trauma from recent experiences with homelessness. Building Services is responsible for preventative and emergency maintenance at WoodGreen owned, leased, and managed properties, including janitorial, grounds keeping and security. The program is responsible for preparing residential suites for new occupants, supervising and carrying out upgrades to offices and properties, providing physical support to programs and services, and ensuring all applicable codes, standards, and policies are met and adhered to.

What You Will Do

Unit Turnover:

Undertake unit inspection and ensure end to end unit turnover of vacant apartments within realistic completion dates while working closely with select contractors and property management staff who will be the customer of this initiative.

Monitor contractor for quality of work and timeliness.

Invite property management staff to a final unit inspection to confirm value for money spent and quality of finishes.Life Safety

Periodically check life safety records and ensure that all buildings are compliant and have inspections/testing and record keeping as required by the Fire Code

Have regular communication with property management staff for lists of persons who require assistance during an emergency and ensure that they are kept current.

Assist property management staff with training and fire drills as required.Capital Projects, New Development and Acquisition:

Participate in the Unit Capital Planning in collaboration with the Manager, Building Services and Capital Planning.

Support the Manager, Building Services and Capital Planning in the oversight of project management and construction to ensure timely and cost-effective completion of new development projects.

Assist the Manager, Building Services and Capital Planning in both due diligence inspections and transition of new building acquisitions to WoodGreen Housing and Community Services.

Support the Manager, Building Services and Capital Planning during routine inspections and emergencies in partnership with the Maintenance Supervisors for capital projects as outlined in the plans.

Work with the Housing, Unit Managers and Maintenance Supervisors to ensure an effective and timely unit turn over process.

In accordance with the approved budgets and spending policies, work directly with the Manager, Building Services and Capital Planning for the general maintenance and repair of major capital systems/items in the buildings and on the grounds. Preventative Maintenance and Contract Management

Assist the Manager, Building Services and Capital Planning in the sourcing of vendors to provide best preventative maintenance practices and service to WoodGreen Housing and Non-Housing portfolio.

Shares responsibility with the Manager, Building Services and Capital Planning in the preparation of annual preventative maintenance work plans

Performs regular site inspections and supports annual inspections and follow up work to ensure timely repairs and implementation of appropriate maintenance solutions.

Oversight of the Maintenance Supervisors to ensure the building security and life safety equipment and systems are working so that the buildings are secure and safe for tenants and staff.

Have oversight of all appropriate logs and records including fire safety logs, elevator inspections, MSDS, valve tags, service records, roof anchor inspections and any other records required by legislation and ensure they are kept up to date.

Assists in the implementation of all maintenance related records. Maintains computerized records of work orders, purchase orders and building systems information.Customer Service

Works as a collaborative and supportive team member with colleagues to ensure a one-stop effective and respectful customer service process that leads to positive outcomes for service recipients.

Works in partnership with the Manager, Building Services and Capital Planning, the Housing Managers and the Maintenance Supervisors to collectively ensure timely coordinated delivery of capital projects and service work orders.What You Bring to the Team

5 years’ experience in general building maintenance in a multi-unit residential environment, commercial and institutional.

Experience working with a diverse client and worker base.

What Will Set You Apart

Computer literacy and knowledge of work order systems (YARDI).

Working in a unionized environment.

Familiar with the safe use of hand and power tools

Excellent organizational and time management skills.

Capable of leading and supervising the work of contractors and vendors.

Ability to work with minimal supervision, taking initiative and having proven ability to problem solve and work under pressure.

Effective communication and excellent interpersonal and team skills

Understanding of the social/economic/mental health well-being issues faced by tenants and service recipients.

Direct contact with WoodGreen client and tenant groups

On call work required after regular work hours and on weekends

Valid driver’s license and dependable vehicle required.