Proposal Coordinator

Job Description

Are we the road to your future?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

We are currently searching for an experienced Proposal Coordinator to support our West Gulf Region. (This is a hybrid position and will work in one of our West Gulf offices - Arkansas, Louisiana, or Mississippi)

The successful candidate should have experience in technical writing, professional editing, grant writing, or proposal coordination in the A/E and transportation industries. Knowledge of In-Design and the Adobe Suite of products is a plus. Proposal coordination is a deadline-driven, detail-oriented environments, with evolving priorities as opportunities arise. This means our Proposal Coordinator needs to be focused and organized, yet flexible; creative, but with excellent time and project management skills; and a team player with the ability to work independently.

What you’ll be doing:

Working closely with project managers/technical staff and other marketing staff to organize and manage layout, design, and delivery of submittals, such as RFP/RFQ responses and presentations

Developing, writing, editing, and proofreading content for proposals, presentations, grant submittals, project descriptions, staff resumes, and marketing collateral

Keeping track of various deadlines

Studying and understanding the history, structure, objectives, programs, and financial needs of Volkert and our clients

Responding to internal and external queries on drafted and submitted proposals

Coordinating with multiple departments to gather necessary information for proposals, and data to report on achievement and evaluation of goals and objectives

Maintaining positive relationships with funders and other stakeholders

Leading the development, writing and submission of grant proposals to local, state, and federal entities, and nongovernmental funding sources

What you need to have:

Bachelor’s degree

2-3 years’ experience in grant writing or proposal writing with a strong preference for experience with federal grant programs or proposal coordination in the engineering industry

Highly organized with strong research and budget development skills

Superior writing, editing, and communication skills

Skills in internet prospecting and research

Experience working in a deadline driven environment

Excellent research, analysis, and reporting skills

Demonstrated experience in identifying, applying for, and receiving grants from public and private sources is a plus

Integrity and a sense of humor

Characteristics of a successful Volkert team member:

Be a brand ambassador for the company who engages in diversity and inclusion

Be self-motivated to meet individual goals and maintain accountability in a team environment

Exercise initiative and independent judgement in the solution of work problems

Be able to communicate effectively- verbal and written

Be able to multi-task in a team environment

Volkert Perks:

Competitive compensation

Flexibility and a positive work/life balance

Challenging and innovative projects

Employee referral program

Professional development

Employee Stock Ownership Plan (ESOP)

401(k) retirement savings plan + employer matching

Paid Time Off (PTO) and holidays

Medical, Dental, & Vision

Employer-Paid Life/AD&D insurance

Employer-Paid short-term disability and long-term disability

Wellness incentives

Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

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