Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist is responsible for overseeing the accurate and timely processing of accounts payable transactions within the organization. They will ensure that invoices are properly coded, approved, and processed for payment while adhering to company policies and procedures. The AP Specialist will also maintain vendor relationships, resolve discrepancies, and assist with month-end closing activities.

Responsibilities:

Process accounts payable transactions including but not limited to: vendor invoices, expense reports, and utility bills.

Review and verify invoices for accuracy, completeness, and proper authorization.

Code invoices to appropriate general ledger accounts and cost centers.

Prepare and perform payment runs, ensuring timely and accurate payments to vendors.

Reconcile vendor statements and resolve any discrepancies in a timely manner.

Communicate with vendors regarding payment inquiries and discrepancies.

Maintain accurate and organized vendor files and documentation.

Assist with month-end closing activities, including journal entries and account reconciliations.

Collaborate with other departments to resolve AP-related issues and ensure compliance with company policies.

Contribute to process improvement initiatives to streamline AP processes and enhance efficiency.

Assist with audit requests and provide support during audit periods.

Stay up-to-date with accounting regulations and best practices related to accounts payable processes.

Qualifications:

Bachelor's degree in Accounting, Finance, or related field preferred.

Proven experience working in accounts payable or related accounting roles.

Knowledge of accounting principles and practices.

Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle).

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Effective communication skills, both written and verbal.

Ability to work independently and collaboratively in a fast-paced environment.

Problem-solving skills and the ability to resolve issues efficiently.

Prior experience with process improvement initiatives is a plus.

Knowledge of relevant regulations and compliance requirements (e.g., GAAP, SOX) is desirable.