HR Admin, Office Services

We’re looking for motivated, engaged people to help make everyone’s journeys better.Provides operations and facilities related support for personnel at Gate Gourmet North America Headquarters.

Main Duties and Responsibilities:

• Handles the day-to-day operations of the reception desk and mail room for gategroup’s US headquarter building

• Processes facility expenses and processes payments related to services incurred for the facility

• Coordinates with property management staff and other suppliers performing work in the Gate Gourmet offices in the building

• Works with building Front Desk security with respect to company visitors

• Reports and ensures all facility issues are addressed through Boston Properties Angus Portal

• Monitors and responds to Reston employees and various inquiries through

• Greets and directs incoming employees and guests (access cards, parking, etc.)

• Issues, updates, and maintains registration for access cards, workspace keys and garage parking

• Maintains seating assignment chart for Reston Corporate Center employees

• Maintains stocks and inventory of café, conference room supplies, office supplies and first aid cabinet

• Works with copier, cafe and long-term document storage and destruction vendors

• Works with HR onboarding and IT Teams with new hires and IT equipment on the onboarding/exiting checklist

• Coordinates gym access process for employee registration

• Responsible for business card, stationary, corporate forms, and other printing needs

• Administers mail room services to include sorting, delivering incoming packages and handling outgoing mail and packages

• Works with team leaders to ensure proper conference room etiquette including IT setup, ordering food and end of day cleanup etc.

• Resolves and/or appropriately escalates issues in the HRIS ticketing system to the HRIS manager and follows tickets through to resolution

• Performs HRIS projects and/or duties assigned by manager or HRIS Lead

• Helps further corporate mission by completing other related duties as assigned

For California Residents, please click here to view our California privacy notice.

If you want to be part of a team that helps make travel and culinary memories, join us!

R0080953