Project Management Coordinator, B2B Conferences & Virtual Events

Seattle Only: Project Management Coordinator, B2B Conferences & Virtual Events

Note: Please do not apply if not in the Seattle area!

The Opportunity

Mirren (mirren.com) is a leader in training and conferences for marketing communications agencies worldwide, including digital, advertising/creative, PR, media, experiential, and more.

We are seeking an exceptionally well-organized Project Management Coordinator with a lean-in attitude to join our team and play a pivotal role in supporting the production of our dynamic virtual and live conferences and events. The role involves regular interaction with clients, ensuring that every aspect is meticulously organized to consistently deliver an exceptional experience.

Responsibilities

This role offers an opportunity to hone your tech-savvy project management skills for marketing support and virtual event planning, setup, and execution. Plus, be a key team member organizing and traveling to our live conferences in New York.

You’ll work closely with our leadership team to help optimize all facets of virtual and live events.

Manage virtual workshops and live training webinars: editorial calendar management, attendee communications, tech setup, and speaker support.

Conference production: support event planning, registration tracking, attendee and speaker management, event website updates, on-site logistics, and vendor coordination.

Event sponsor fulfillment: support sponsor communications and contract fulfillment for live and virtual conferences.

Required Skills and Qualifications

3 to 5+ years of project coordination experience in an office environment

Bachelor’s degree in business, marketing, or related field

Experience using webinar technology and virtual event platforms

Embraces new tech to optimize task management (e.g., PM software)

Exceptional organizational skills, with the ability to set clear goals and priorities

Obsessed with the details – takes pride in getting it right

Strong written/verbal communication skills with an emphasis on being clear and succinct

Works well both collaboratively and independently to ensure tasks are completed on time

Proactively takes initiative, with a strong work ethic and sense of urgency

Experience managing budgets and tracking expenses

Proficiency in PowerPoint and Excel

Experience using WordPress a plus

About Us

Mirren is a small (but mighty) Seattle-based firm that specializes in training marketing communications agency teams. We also produce industry-leading conferences (Mirren Live, The Mirren CEO Summit, The Mirren AI Conference), virtual group workshops, plus 60+ live training webinars each year.

You’ll find yourself at the heart of a team that values innovation, collaboration, and creative problem-solving. We are obsessed with creating a dynamic event experience for our agency attendees and sponsors. In fact, we have some of the most loyal clients a company could ever ask for. This fuels a tremendous amount of pride in our work.

Work Life + Culture

It’s an exciting time at Mirren as we experience continued growth fueled by a close team of super-sharp people. Confidence and a sense of humor go a long way in our fast-paced environment.

Our team works primarily from home; we’re in our Ballard office just two days per week. We have a dog-friendly office and enjoy happy hours on Thursdays.

We offer comprehensive employee benefits, including generous vacation, health, vision, and dental packages. We provide an additional 10 days off each year on top of vacation and federal holidays.

The salary range for this position is $65,000 to $75,000. Pay offered may vary depending on, but not limited to, job-related knowledge, skills, and experience.