Purchasing Administrator

Title: Lab Support and Purchasing Administrator

Location: San Jose, CA

Duration: 6+ Months

Responsibilities

• Manage labs' purchase & shipping requests including invoices.

• Identify and contact vendors for specific items per project need

• Maintain purchasing information, files/records, and new vendor registration

• Request quotations for comparison and price negotiation with vendors

Prepare required docs & submit order requests & work closely with the Finance Purchasing team to provide the necessary info to complete the internal PO process

• Actively follow up on the status of PO, follow up with vendors on ETA and delivery schedule

Receive new orders and enter into the JIRA system for tracking purposes, maintain the life cycle of the JIRA system

• Maintain Confluence space for the group; documentation of HR/Legal/Project related information

• Provide Administrative support to the lead & management of the lab; Perform HR tasks (On-board & Off-board, Handle and resolve employee relations issues)

• Organize & support team events

• Collaborate with Finance/Accounting for invoicing and payment processing

• Drive physical audits perform regular inventory and support the asset management team

• Prepare coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.

• Perform ad hoc requests as directed by on-site management.

• Collaborate and maintain business relationships to meet and exceed client expectations concerning Business as Usual and project activities.

• Train, mentor, and suggest improvements/modifications.

Requirements

• Hands-on, self-starter who is comfortable with multiple tasks in a team environment

• Five+ years of purchasing and inventory management experience

• Administrative experience & Solid spreadsheet skills

• Ability to effectively communicate (verbal and written correspondence) professionally and courteously with technical and non-technical personnel.

• Strong technical, analytical, and problem-solving skills.

• Ability to complete tasks and deliverables within expected timelines

• Excellent organizational skills, strong attention to detail, and willingness to learn and be methodical about following procedures.

• Able to work independently as a part of a larger team in a global organization.

• Able to multitask in high-pressure situations and take ownership of projects/tasks from planning, deployment, and post-deployment support.

• After-hours and weekend support and/or alternative work schedules are required at various points in the year

EDUCATION

• High School diploma or equivalent.

• 2-year technical degree or equivalent work experience highly preferred

• Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.

• Able to lift 50 lbs.

• Able to move servers to and from the main DC to the colocation and labs

Proficient knowledge of confluence, Microsoft Windows, and Linux OS types.