Payroll Specialist
Description:
Job Description
Description:
About the Organization
Do you want to use your experience to do more than earn a paycheck?
Do you ever wish you could make a greater impact on the local and global community with your skills?
Do you want to develop your talents and join our community of trusted advisors, who contribute to the world around us?
Missionwell provides full-service HR, virtual accounting, finance, and administrative support services strictly to non-profits. We work primarily with public charities, private schools, including religious schools, and churches/religious organizations.
Our approach is to partner with our clients, bringing outstanding breadth and depth of expertise to allow them to focus on their mission. Together, we help make the world a better place!
Missionwell is looking for candidates who want to join an organization making immediate and long-lasting impacts in our community, and who are dedicated to touching the lives of those around us. We have five core values we live out every day:
Purpose - We and our business partners actively strive to make the world a better place
People - We value our employees as complete people and are committed to teamwork and growth
Partnerships - We invest in relationships with our business partners and go the extra mile to help them fulfill their mission
Principles - Our relationships are founded on trust, integrity, transparency, and responsiveness
Process - We are resourceful, and leverage technology for efficiency
About the Position
The Payroll Specialist will be a member of the HR team that will ensure accurate processing of payroll for multiple entities. You will live out our Partnership value by providing accurate and timely payroll processing for our clients (“business partners”). You will embody our Process value by determining the most efficient way to manage our business partners’ payroll data. This position resolves all payroll-related problems and ensures the effective processing of payroll. This role provides administrative support to the human resources function as needed; record-keeping, file maintenance, and HRIS data entry.
Primary Responsibilities
Process bi-weekly and semi-monthly payrolls with efficiency and accuracy.
Manage workflow to ensure all payroll transactions are processed accurately and timely for multiple payrolls.
Reconcile payroll prior to transmission and validate confirmed reports.
Understand and execute proper taxation of employer paid benefits.
Process correct garnishment calculations and compliance.
Execute time and attendance processing and interface with payroll ensuring compliance with local and federal regulations.
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc).
Communicate with business partners to collect timesheets, timely approvals, payroll corrections and various changes as needed.
Develop ad hoc financial and operational reporting as needed.
Process manual checks, final pay calculations, and severance payments.
Load and develop import files for various payroll software.
Troubleshoot issues with HRIS and payroll software providers.
Maintain accurate accruals of benefits using HRIS software.
Complete employee onboarding paperwork and benefits enrollments as needed.
Maintain accurate project action items with status updates in Missionwell’s project management tools; maintain accurate timekeeping.
Keep informed of organizational announcements, activities, and changes via a regular reading of Missionwell’s communication tools and attendance at
staff meetings.
Maintain a professional development plan for yourself and present this to your supervisor for regular, quarterly review and support.
Maintain a strict level of confidentiality in all aspects of the job.
Attend and participate in staff and team meetings as requested.
Fulfill other duties and responsibilities as requested or as assigned.
Requirements:
Qualifications
Associate's degree (minimum) in related field required.
3+ years prior experience processing multi-state payrolls.
Thorough understanding of payroll processing procedures and regulations.
Excellent clarity in communication.
Excellent organizational skills, attention to detail, and accuracy of work.
Work well under time pressure with excellent decision-making, problem-solving and analytical skills.
Excellent math skills and a friendly, easy relationship with spreadsheets and formulas.
Experience with Paylocity, ADP, Paychex, Summit, Gusto, and/or Bamboo is highly preferred.
Proficient with email, MS Office and a capacity to learn other programs as needed.
Ability to effectively communicate verbally and via email with an attitude of grace and respect.
Ability to handle problems in a positive manner, finding effective solutions and/or knowing where to seek assistance.
Punctuality and dependability.
Ability to work independently in an efficient and effective manner.
Solid time and project management skills with the ability to adapt to change, multi-task and be flexible.
A familiarity with or a willingness to learn about nonprofit payroll and an understanding of religious organizations and nonprofits will give the candidate
an advantage in servicing the clients.
Working Conditions and Physical Requirements
The following abilities are required for the position:
Work at a desk in an office or home-office setting; Sit at an office desk for extended periods of time.
Work for extended periods of time at a computer, requiring the ability to send and receive information with necessary optical, auditory, and manual
dexterity.
Use a keyboard and mouse to enter, retrieve or transfer words or data information and/or move from screen to screen on the computer to view
information.
Strong written and verbal communication and interpersonal skills; comprehend and speak English.
Display the reading skills necessary to proofread written material.
Perform basic mathematical calculations.
This remote position is available in CA, NV, AZ, CO, IL, TN, NC or FL. Some occasional local travel may be required. Please visit our website to learn more about us.