Executive Assistant

Job Description

Join the Team! We are looking for an Executive Assistant with advanced knowledge in MS Excel and MS PPT.

Our employees are thriving both inside and outside of the office. We are growing faster than ever, and it’s not because of what we do, but how we do it. It’s simple: our employees are our greatest asset. We value them and give them every reason to stay happy and motivated. We perform at high levels, fueled by an eclectic team. We boast a fun, energizing workplace with an emphasis on innovation, teamwork, quality work, and customer satisfaction.

COMPENSATION AND BENEFITS:

Salary Range: Competitive based on Individual Experience

Medical, Dental & Vision Coverage

401 K Program

$100K Life Insurance

Pet Insurance

Nationwide Offices

A competitive and Rewarding Environment

A Diverse and Inclusive Workplace

YOUR CAREER STARTS HERE!

ABOUT US:

ISAT Total Support/Tomarco is a leading provider of seismic engineering consulting services and the related products and hardware used for nonstructural seismic bracing and the support of Mechanical, Electrical, and Piping systems. Our focus is geared toward building utility systems within the commercial and industrial construction markets. Our primary focus includes, but is not limited to, HVAC, mechanical, piping, distributed electrical systems, plumbing, process piping & fire protection contractors.

Headquartered in Southern California, ISAT also has offices in Northern California, Nevada, Arizona, Washington, North Carolina, Oregon, Atlanta, New York, Texas, and Puerto Rico. Additional expansion is expected. This is an excellent opportunity to work with the industry leader and be at the cutting edge of a unique industry on the highest-visibility projects. Our focus is hospitals, biotech, microelectronics, military/government, and large-scale general commercial construction.

JOB DESCRIPTION: Executive Assistant

We have an immediate opening in our Sales Department. This position is for a seasoned Administrative/Customer Service person with a minimum of 1-3 years’ work experience.

ESSENTIAL DUTIES (other duties may be assigned as required):

Provide day-to-day administrative support for the ESM and VP.

Develop an overview of the weekly or daily follow-up action items required.

Create and store all ESM quotes; maintain the quote log.

Develop reporting tools to enhance the sales overview within ISAT Sales for ESM and VP.

Follow-up on all ESM invoicing topics.

Manage customer visits and follow up on action items as needed from customer visits.

Manage the accounts receivable needs with ESM accounts.

Help with marketing materials as needed.

Support ESM and Sales Managers with their requests for information, customer forms, etc.

Arrange meetings and set-up conference calls as needed (business meetings).

Update monthly sales reports as needed.

Arrange travel and expense reports for ESM as required.

Perform other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

OTHER DUTIES:

Complete other related duties as assigned by the office and Senior Management.

Manage all Engineering Department job files (SH).

Assist the Detailing Manager with the management of project document control and other related functions as needed.

Other office management and administration activities as needed.

Assist ISAT Branch Managers with functions requested.

QUALITIES:

Ability to Follow Through with Commitments.

Outstanding Organizational Skills and Detail Oriented.

Ability to Anticipate and Problem Solve.

Judgment and Strength as a Gatekeeper.

Competence and Ability to Learn Quickly.

Excellent Communication and Interpersonal Skills.

Strong Excel and PowerPoint Skills.

Handles Politics and Confidentiality information.

Team Player.

Technology Efficient.

Great Time Management Skills especially under pressure.

EDUCATION and EXPIRIENCE:

High School Diploma

2 years plus of work experience.

Further Qualifications: The successful candidate must also pass a background check.

* Equal Opportunity EmployerCompany Description

ISAT is a world-class provider of consulting, engineering, and seismic mitigation products for the commercial Mechanical, Electrical, and Plumbing markets. ISAT has offices in California, Nevada, Arizona, Oregon, Washington, North Carolina, Texas, and New York with offices planned to open in other parts of the US and abroad. ISAT is a division of a 45-year young company.