Bilingual Receptionist

Job Description

Bilingual Receptionist Tulsa, Ok

Full Time DayShift Temp to Hire

Pay: $18-$20+ DOE

Required Background, Knowledge, Skills and Abilities:

Bilingual in Spanish required.

Ability to work with a diverse group of people with a team approach and successful results.

Ability to handle a multitask work environment and remain focused.

Possesses exceptional customer service skills and professional phone manner.

Ability to prioritize tasks and work independently.

Primary Responsibilities:

Answer incoming phone calls in a timely manner and route calls to the appropriate party.

Keep a call log of all incoming calls and who the call is routed to.

Greet visitors, check them in and connect them with the appropriate BGS employee.

Gather mail daily.

Receive packages on behalf of BGS and employees and distribute to the appropriate party.

Ensure outgoing mail is in the mailbox and flag is raised daily, excluding Federal holidays.

Maintain all expense report files.

Create and manage FedEx shipments as needed, ensuring the shipments are picked up in the time needed to ensure on-time delivery.

Fold and mail and/or email invoices/manifests.

Any other tasks as assigned by Office Manager, Controller or Executive Management.

Success as a Receptionist:

Be at your desk and ready to work by 8 am.

All calls are answered by the second ring, unless assisting a visitor or on the other line.

Mail is collected daily, before 2 pm.

All outgoing mail is out to the mailbox by 830 am.

Ensure special tasks are completed within given deadline.

100% attention should be given to the position. No cell phones, earphones or personal media devices at the front desk.

#MC

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