Legal Secretary Litigation

Job Description

Top NJ Law Firm, must be open to on site opportunity, possible hybrid once up and running.

Commercial Litigation Legal Secretary

• Perform daily administrative tasks;

• Answering, screening telephone calls and taking messages for attorneys;

• Editing and revising documents;

• Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;

• Court filings through the E-filing system for both Federal Court and State

• Create and edit Tables of Authorities and Tables of Contents;

• Enter and edit attorney time entries;

• Fill out expense reports;

• Filing documents in case files;

• Preparing outgoing mail and incoming mail;

• Perform day to day duties of department secretary

• Strong secretarial organizational skills;

• Extraordinary attention to detail;

• Excellent communication and interpersonal skills;

• Ability to work independently and complete a high volume of work in a timely manner;

• Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;

• Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;

• Flexibility to occasionally arrive early or stay late as necessary;

• Proficiency with Microsoft Office 365, iManage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System and Compulaw

• Positive attitude, ability to interact well with all support staff, professional staff and clients;

• Holds a Notary Public commission or will acquire a Notary within the first 6 months of employment;

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Education and Experience

• 5+ years litigation exp

• Minimum HS diploma

Company Description

National commercial/industrial equipment manufacturer / distributor