Administrative Assistance

Job Description

Seeking a strong administrative assistant with experience in IT and compliance (Trade Compliance is a plus). This candidate will need to be strongly organized, with effective communication, attention to detail and the ability to work well with both a team and independently. A background in the government is a plus. The Trade Compliance position is associated with the issuance of export and import policies, procedures, methods, and practices to facilitate better implementation of company objectives. We are looking for candidate who want longevity in their career and will develop with us as an employee.

COMPUTER SKILLS REQUIRED:

Excel, Word, ERP (preferably SAP), Trade Management Software

QUALIFICATIONS:

-- 2 years of work experience in an office environment

-- College Degree Required

-- Trade Compliance Experience is a plus

JOB RESPONSIBILITIES:

-- Process KYC global vetting's for seafarers, vessels, corporations, and any associated individuals for both compliance with comprehensive nation-based embargoes and through a database which combines national and international lists of individuals, entities, or vessels of special concern.

-- Use critical thinking skills to resolve and document all KYC vetting's that require further investigation.

-- Work effectively independently and in a collaborative environment.

-- Assist in upgrades to the KYC system.

-- Assist Manager, Trade Compliance on special projects

-- Manage export/import authorizations through their life cycle, including maintaining all applicable trade compliance records in compliance with regulatory and company requirements

-- Actualizes the daily landed cost report received from broker

-- Supports Assistant Manager on interacting with customs brokers, freight forwarders, vendors, product managers on resolution of compliance issues

-- Aids in assigning proper classification on all products

-- Verifies First Sale for Export transaction documentation to ensure unit price, quantity, and classification are properly provided and entries are correctly reported to customs

-- Receives photoset samples for Mock Store

-- Performs daily entry audit reviews and log onto an audit tool

-- Prepares monthly First Sale and QA duty saving reportsCompany Description