Shipping & Clearance Executive

Role Purpose:To maintain a smooth flow of documentation, inbound & outbound between Suppliers/Customers, Nutzz and Clearing Agents in order to ensure that the customs clearance process and export operations are handled in an accurate, timely and cost-effective manner.

Responsibilities

Import & Export Documentation Checking and issuance

Checks and highlights documents received from suppliers and sends correct documents to the clearing agent in order to avoid any discrepancy.

Files customs-related documents as required to ensure compliance.

Issues export manual commercial invoice, follow up with Finance, Customer service, IT & WH, to ensure timely and accurate issuance of JDE invoice.

Issues export shipping documents (Packing list, Certificate of Origin, Health Certificate, etc..), communicating and coordinating with the brokers and clearing agent to get the documents legalized on time.

Shares COAs with Nutzz Quality control upon import

Follows up with Nutzz Quality control and Clearing agent to test samples randomly at the Lab (every 2.5 months)

Submits Certificate of Origins on Chamber of Commerce and Agriculture website and legalizing documents @ Ministry of Industry, Ministry of Foreign Affairs and embassies if needed.

Shares scanned shipping documents with customers, getting their alignment and dispatching original documents via courier.

Aligns on the documentation requirement with new Suppliers and Customers, and drafting shipping instruction sheet.

Gets export quotations from shipping lines and freight forwarders.

Maintenance of Order Status Reports

Updates and shares OSRs (Order Status Report) with the Warehouse, Market planner and clearing agents to keep them updated with the imports and exports statuses.

Updates and sends export & import OSR to Nutzz Team.

Communication with the Clearing Agent & Warehouse

Sends Original import and export shipping documents to the Clearing Agents & follow up on the import and exports operations to ensure a smooth custom clearance.

Follows up on containers loading dates.

Ensures timely arrivals of the empty export containers to WH, timely loading at WH and timely dispatching of the full load to port of origin to catch vessels cut-off and sailing dates.

Communication with F&A

Alerts the F&A department of any pricing discrepancy between suppliers and clearing agents in order to issue corrected invoices.

Shares export quotations with finance team.

Provides the F&A department with documents related to AFTP loans continuously.

Checks IM4 & EX1 (customs bayans)

Ensures timely issuance of Profoma Invoices.

Shares FIO invoice/import invoice with Finance and Clearing agents upon vessels arrival.

Transmed Purpose

Acts as a role model by living the Transmed Purpose on daily basis.

Qualifications

Academic Education & Professional Certifications

Bachelor Degree in Business or similar field

Operational & Managerial Experience

A minimum of 2 years of previous experience in shipping, logistics, or related fields is required. Proven track record of understanding and dealing with shipping regulations and processes, customs clearance procedures and freight forwarding activities is a must.

Technical Skills

Good Computer Skills: Microsoft Office

Good Reporting Skills

Language Skills

Fluency in English

Permanent Full-Time