Accounting Administrative Assistant

Job Description

Job Overview:

The Administrative/ Accounting Coordinator will assist in facilitating the daily workflow in the office.

Qualifications:

Previous experience as a billing clerk or similar role.

Bookkeeping experience.

Familiarity with office equipment, such as copy machines, fax machines and multi-line phone systems.

Comfort with using business email system, such as Microsoft Outlook.

Strong communication skills.

Strong math and excel skills.

Strong attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.

Ability to handle sensitive and confidential information and situations.

Excellent organizational and analytical skills.

Strong sense of customer service both internal and external.

Comfortable with routinely changing demands.

Ability to handle multiple tasks and duties simultaneously.

Ability to work occasional overtime as needed.

Responsibilities:

Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.

Assist in handling payroll and personnel databases.

Assist in sales order invoicing, posting, and processing accounts receivables and accounts payable.

Verify state tax is correctly charged.

Set up vendors and customers in accounting system ensuring information is complete.

Track Project Manager and Supervisor receipts.

Maintain accurate and complete records, including general ledgers, journals, invoices, receipts, and information related to supplies and inventory.

Assist in daily, monthly, and annual activities and general ledger maintenance.

Communicate to customers and vendors to discuss account status, changes, or discrepancies.

Monitor customer payments and prepare billing reports.

File and manage various company records appropriately.

Assure compliance with company and other applicable policies as needed.

Provide excellent customer service and maintain vendor/customer relationships.

Perform other related tasks deemed necessary by manager.Company Description

Holleman Construction Company, Inc. was started in 1972.

We are a small, stable, 3rd generation owned company with 30 +/- employees. We are proud to have experienced growth even through the previous recession and continue to see growth year over year. Our average employee tenure is 15 years, and our average customer relationship is 25 years.

At Holleman Construction we supervise and manage projects as well doing interior finish out, excavation, concrete, demo, and general labor tasks in house.