Office Coordinator

Family-owned, Mississippi-based construction firm, specializing in civil, industrial, and marine construction. Our customer base consists of public and private entities. We are licensed in Mississippi and all surrounding states.

Our firm is seeking an Office Coordinator to join our team in Flora, MS to manage office activities and operations while providing administrative support to management.

Duties/Responsibilities:

Greet office visitors and callers, making them feel welcome and comfortable, answering questions, and transferring callers to the appropriate lines

Create and implement office processes designed to maximize efficiency

Schedule and organize company-wide events, including meetings and celebrations

Manage facility maintenance (landscaping, cleaning crew, pest control, etc.)

Oversee telephone services, including recordings and managing extensions

Maintain postage systems to insure efficient mail distribution

Keep office supplies stocked and office equipment in working order

Assist human resources staff with applications, onboarding, and payroll as needed

Assist safety staff with manuals, certifications, and general compliance

Assist equipment staff with vehicle and trailer registration, renewals, and documentation

Assist marketing and estimating staff with pre-qualifications processes, project write-ups, and bid package support

Assist accounting support staff with license renewals, compliance, and banking as needed

Perform other related duties as assigned

Required Skills/Abilities:

Strong verbal and written communication skills

Exhibit a high degree of professionalism with coworkers and customers

Excellent organizational skills and attention to detail

Proficient with Microsoft Office Suite (Outlook, Word, Excel)

Basic understanding of operating standard business equipment

Ability to comfortably multitask and shift gears throughout the workday

Background in office administration or similar experience preferred