Executive Assistant for a Pool Business in Australia (Home Based Part

Administrative Support:

• Manage and organize schedules, appointments, and meetings for team members.

• Coordinate travel arrangements, accommodations, and itineraries.

• Handle email correspondence and filter priorities for timely responses.

• Assist in document preparation, editing, and formatting.

• Utilizing XERO for bookkeeping tasks.

• Reconciliation of expenses in Xero.

• Create and update daily ‘to-do’ lists for key team members.

Communication Management:

• Serve as a liaison between team members, clients, and external partners.

• Answer incoming calls when required and forward messages to appropriate staff – using 3CX virtual phone system.

• Outbound calls to confirm appointments and other necessary tasks as required.

• Facilitate communication through various channels, including email, chat, and virtual meetings.

• Maintain an organized system for tracking and responding to inquiries.

Task Coordination:

• Prioritize and manage tasks to ensure deadlines are met.

• Collaborate with team members to track project progress and deliverables.

• Assist in project coordination, including document management and file organization.

Research and Data Management:

• Conduct online research for relevant information, data, and market trends.

• Compile and organize data to support decision-making processes.

• Capture, create and update business systems and process flows.