Document Supervisor

Job Description

Gray Hawk Land Solutions is currently hiring for the position of a Sr. Document Supervisor to work in Dickinson, ND. The individual we are looking for must have a complete understanding of all phases of a pipeline right-of-way project, supervisor experience, be a self-starter, and able to perform the below tasks with little or no supervision.

Responsibilities & Qualifications:

Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project

Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.

Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights

Create system line lists as requested

Conduct in-house ROW and title searches as requested

Scan documents into client system(s) of record

Add specific metadata to documents in client system(s) of record

Must have a proven history of reviewing and understanding land acquisition agreements

Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry

Must have the ability to learn new systems quickly

Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred

Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions

Must be able to multi-task and work efficiently during high-peak times

Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized

Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data

Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project

Excellent written and verbal communication skills

Experience providing administrative support to a wide variety of users

Represents self with professionalism. Can relate to people from various backgrounds and work well with others

Able to work well in a team environment or an individual role

Education/Experience:

Minimum of five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

Pay Range:

This position offers a competitive 6 day per week pay rate plus a 7 day per week $166/day per diem. This position offers full health, vision & dental benefits.

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