Billing Coordinator

Job Description

***Legal Billing Experience (Aderant or Elite 3E) Required***

Title: Billing Coordinator

Location: Washington DC, 20005 (3 to 4 days WFH per week)

Salary: 80-95K

Term: Permanent / Direct-Hire

Eligible for OT: YES

Work week hours: 35

Bachelor's degree required: preferred

Hybrid: YES 1 day in office per week (with 1-2 days in office per month at firm's discretion)

Please send an updated resume in Microsoft Word format

Highly prefer candidates with Aderant (any version). Will consider candidates with Elite.

Our clients Accounting Department is responsible for managing the daily accounting tasks and billing process for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time Billing Coordinator to join the firm and become an integral part of our Accounting Department.The Billing Coordinator will be encouraged to take ownership of the full billing cycle for their assigned attorneys and clients. The majority of our billing process is electronic from pre-bill generation and editing to invoice submissions using multiple software platforms.

Duties and Responsibilities:

Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines

Set up and maintain client billing rules and codes and timekeeper rates

Run paperless pre-bills monthly or on-demand

Edit and adjust pre-bills according to attorney instructions and client guidelines

Post invoices to various e-billing systems which may require editing Ledes files

Submit non-electronic invoices by e-mail or mail

Ensure proper backup is included with invoice submissions

Resolve invoice disputes and fully submit all invoices on a timely basis

Prepare and submit client accruals and other reports

Respond to billing requests from clients

Create and maintain internal client billing instructions documentation

Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer

Assist the Billing Manager and Collections team as needed

Requirements:

Experience with legal billing and electronic billing required

Experience with Aderant Expert accounting software strongly preferred

Experience with Pre-bill Manager and Expert Image preferred

Proficiency in Microsoft Office required with proven Excel skills

High school diploma required; Bachelors degree in Accounting, Finance or related field preferred

Basic knowledge of accounting principles

Strong written and oral communication skills

Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills

Ability to work independently and collaboratively in a fast-paced environment

Experience maintaining confidentiality of financial data