Position Summary
The Accounts Payable Clerk is responsible for all functions related to vendor invoice process and inquiries, and the associated month end close. This position also delivers on the day-to-day commitments to our Customer, our Company, and our People:
The Accounts Payable Clerk will support the Business in operating as outlined in the Crescent Way and 3P’s:
Purpose
Process
People
While building on our Culture of:
Doing It Right
Doing It Safe
Doing It Well
Essential Duties and Responsibilities
Safety
Read and understand the Crescent Safety Playbook – Doing It Safe
Ensure Safe and well-maintained Work Environment and conditions throughout all workspaces, facility, and surrounding areas
Engage all people in cultivating and promoting a Safety-First Culture
People
Ensure mail is distributed to designated areas and all outgoing mail is processed accurately
Replenish postage machine with postage
Promote a Work Environment where Crescent People are valued and can safely communicate, grow, and develop
Orders all office and kitchen supplies for the corporate office
Productivity
Support Cross Functional Teams to manage and prioritize assignments to ensure customer demand and accounting schedules are met
Champion the Crescent Culture of Doing it Right, Doing it Safe, and Doing it Well and abide by all written and understood policies and procedures
Identify, drive and support all Continuous Improvement (CI) efforts
All other duties as assigned, including but not limited to the identification and training of an individual capable of successfully completing all stated Key Responsibilities as appropriate to maintain integrity of position for progression planning and coverage during times of absence
Quality
Manages PO related A/P invoices; communicates with sites to verify accuracy
Manages discrepancies between PO and Invoices, working with sites/staff to resolve
Customer Value
Responsible for all A/P invoices data entry into NetSuite
Respond to all vendor inquiries and discrepancies
Monitors all vendor websites for invoices to be processed
Mails all checks written to vendors
Set up all new vendors in NetSuite getting approval from Senior Accountant/Controller
Financial
Review/monitor AP mailbox, match invoices with internal PO’s, identify variances, enter into NetSuite those that match and resolve with operating sites variances invoices
Codes recurring non-PO related A/P invoices, understand expense accounts and cost centers
Tracks non-PO recurring A/P invoices and ensures proper expense accruals at month end
Utilizing web/system tools to collect and consolidate for EOM GL entries and detailed reporting
Participate in EOM process, meeting established timelines
General Math skills – unit of measure conversions and similar problem solving
Cultural Competencies
Do It Right
Doing what is right for our Customers, doing what is right for our Company and doing what is right for our People. Continually improving the quality of our product and services. Monitoring and measuring every key ingredient which could negatively impact our quality. Doing it Right ensures we will always be a Premier Service Provider.
Identifier and champion of change opportunities, adept at countering resistance to change, and an advocate for continuous improvement
Provide direction and rally the team impetus, forge teams
Willing to take calculated risks
Accurate and timely completion of assigned tasks
Thoroughness
Following up with the site regarding questions on vendor bill variances (to POs)
Following up with vendors on inquiries
Do It Safe
Providing a safe environment and supporting our People to reach their highest potential. A safe environment where all forms of risk are assessed and controlled. A safe environment open to new ideas, where our People’s opinions and overall well-being count. A diverse environment where everyone fits and can be successful.
Self-assured
Able communicator—good clarity, balanced talker, and listener
Patient
Effectively assertive and able to handle conflict and confrontation situations
Solution vs. blame oriented
Mixture of firmness and flexibility
Has energy and enthusiasm
Holds self and others accountable
Do It Well
Optimizing all our resources to efficiently and effectively perform all tasks well. Our overall productivity as a company is a reflection of the thousands of activities performed well each and every day by everyone. At Crescent, our ability to Do it Well is a real source of pride valued by our customers.
Good work ethic, task focused and willing to extend extra effort
Able to follow structure where it exists and create structure where it does not
Resilient—able to deal with the unexpected, not easily flustered
Has sense of urgency
Follows up to ensure quality task completion
Organized to ensure consistent and accurate execution
Use Critical thinking to address and resolve issues
Identify and investigate discrepancies
Work Environment / Physical Demands
Fast paced environment, requiring adaptation to continuous changes in Company, Customer and People needs
Ability to frequently sit, stand, walk, reach with hands and arm’s length, climb or balance, stoop, kneel, and crouch
Ability to regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds
Ability to sit for extended periods of time at desk in traditional office environment
Systems Usage
NetSuite
Nulogy PackManager
MS Office Suite (Excel, Word, Outlook, Teams)
Overall PC proficiency
Performance Metrics and Trends
Safety
People
Productivity
Quality
Customer Value
Financial
Qualifications
Education & Experience:
High school diploma, GED, or equivalent
Data Entry or equivalent working experience
Experience building relationships with vendors
Proven track record of willingness to take on new challenges
Open to growth through increased responsibilities and cross training
Preferred Qualifications:
Experience with systems mentioned above
Some college preferred
Detailed oriented
Training and/or education in accounting
We will know that the Accounts Payable Clerk is successful if they can:
Independently complete their daily, weekly, and monthly assigned duties
Maintain high quality of vendor/supplier AP processing with minimal entry/payment issues
Highly proficient and accurate with data entry, data processing, and quick to learn new systems and technology
Demonstrate an ability to manage multiple tasks simultaneously and organize work effectively
Lead cross-functional efforts to bring process improvement as well as initiative to automate the A/P process.
Communicate directly and transparently with the accounting team, offering assistance wherever needed, to form a cohesive team environment
By completing this application, you are acknowledging the following:
I am at least 18 years of age of older
I can perform the essential functions of this position, with or without accommodation
I am a US Citizen or otherwise authorized to work in the US on an unrestricted basis
Pay Range
$21.50—$26.50 USD