Project Coordinator

Innovior is a leading boutique Digital Transformation consultancy.

We began as a specialist in Intelligent Automation and quickly expanded our services to include Salesforce, ServiceNow, Anaplan, Data, Cloud and Managed Services.

This strategic shift enabled us to offer our clients a comprehensive suite of bespoke solutions for their digital transformation initiatives.

Since our inception in 2016, our team has expanded to include 140 dedicated professionals based in Sydney, Melbourne, India, and the Philippines. Our expertise spans Management Consulting, Experience Design, Supply Chain Optimisation, Workforce Planning, and Data & AI.

Leveraging innovative technologies, we help clients optimise their operations, enhance customer experiences, and maintain a competitive edge. Our client-centric approach, coupled with deep industry knowledge, allows us to deliver tailored solutions that drive meaningful outcomes and fuel success.

Join our passionate team and be part of our exciting growth journey at Innovior, and help us shape the future of digital transformation!

Job Summary: Join our innovative team in the IT industry, where you'll take on a role as a Project Coordinator. As a Project Coordinator, you'll be instrumental in supporting project managers and teams to ensure the successful execution of IT projects. This hybrid position working on the day shift offers a dynamic opportunity to contribute to the success of our Australian-based company.

Key Responsibilities:

Project Coordination:

Collaborate with stakeholders to define project requirements, objectives, and scope.

Establish project structures, workflows, and allocate resources effectively.

Track project tasks, milestones, and deliverables using project management tools.

Monitor project progress, identify risks, and escalate issues for resolution.

Ensure timely completion of tasks within budget constraints.

Timesheet Management:

Collect, review, and manage timesheets for accuracy and compliance with policies.

Provide training and support to employees on timesheet submission procedures.

Generate reports and analysis on work hours, overtime, and attendance.

Invoicing:

Generate and review invoices, ensuring accuracy and compliance with contractual agreements.

Coordinate with relevant teams to gather necessary information for invoicing.

Monitor invoice aging, follow up on outstanding invoices for timely payment.

Resolve billing inquiries and disputes, maintain billing records and documentation.

Reporting and Communication:

Collaborate with stakeholders to gather project data and insights for forecasting.

Provide regular updates, progress reports, and status dashboards to stakeholders.

Facilitate communication between project teams, stakeholders, and cross-functional departments.

Quality Assurance and Documentation:

Ensure compliance with project standards, methodologies, and best practices.

Review project deliverables for accuracy and completeness.

Maintain project documentation, lessons learned, and post-project reports.

Qualifications:

Proven experience in project coordination, resource management, or operations within the IT industry.

Strong understanding of project lifecycle and resource planning methodologies.

Degree in Business Administration, Information Technology, or related field.

Proficiency in project management tools such as ServiceNow, OpenAir, or Salesforce PSA.

Excellent analytical, problem-solving, and decision-making skills.

Ability to prioritize tasks, manage multiple projects, and work effectively under pressure.

Outstanding communication and interpersonal skills for effective collaboration.

Lean Six Sigma Yellow Belt certification preferred.

This role offers an exciting opportunity to utilize your expertise in both project coordination and resource management to drive the success of our projects and contribute to the growth of our organization.

Why join us?

You'll be joining a business in scale up mode, having experienced 342% growth in the last 4 years.

We are market leaders across our focus capabilities of Intelligent Automation, Salesforce, Data & AI, Cloud, ServiceNow, Managed Services and Management Consulting.

You'll be joining a friendly and collaborative team, who thrive in fast-paced environments and love solving problems together.

We work with blue chip clients and some of the biggest brands in the Australian market!

Join Our Team: At Innovior, we foster a vibrant and inclusive work environment where creativity, collaboration, and innovation thrive.

Fuel Your Ambitions - In our fast-paced environment, we provide you with the latest technology and tools to fuel your ambitions. From state-of-the-art software to cutting-edge hardware, we equip you with the resources you need to excel.

Embrace the Team Spirit - We foster a strong sense of camaraderie and collaboration. We believe in the collective power of our team and actively support each other to achieve greatness. Together, we can conquer any challenge.

Your Success is Our Priority - We invest in your growth and development through tailored training programs, mentorship opportunities, and ongoing support. We are dedicated to helping you reach new heights in your career.

Join a Community of Innovators - Become part of our vibrant community, where creativity thrives, and ideas come to life. Surround yourself with like-minded individuals who share your passion for technology and making a difference in the world.

Apply Now!

Want to be part of our exciting story? Apply at the link and connect with us for a discussion around the opportunities at Innovior for you. Like the sound of Innovior but not sure this role is right for you, apply anyway and our team will contact you about other relevant opportunities.

PS - Culture Amp has shared that research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized groups tend to only apply when they check every box. So if you think you have what it takes, but don't necessarily meet every single point on the job description, please do still get in touch. We'd love to chat and see if we can partner on the next chapter of your career.