Bookkeeper - Full Charge

Job Description

Seeking an experienced and detail-oriented bookkeeper to monitor the finances of our firm. You will record all financial transactions ensuring accuracy of the general ledger accounts. Responsibilities include maintaining all financial records, completing required tax forms, processing payroll, and generating reports for management. Our ideal candidate has worked as a professional bookkeeper for at least 3 years and has experience managing/maintaining all aspects of the books.

Job Duties Include:

· Oversee the preparation of monthly, quarterly, and semi-annual reports regarding AR, cash collections, billings, etc.

· Daily review bank activity, pass pending transaction amounts to office administrator.

· Post cash receipts, review payment discrepancies.

· Process vendor invoices. Review increases/adjustments, uncleared checks - any vendor outreach, as necessary.

· Process check requests for fundraiser activity.

· Answer email inquiries – historical vendor transactions, skipped payments, customer balances, report requests, miscellaneous reports.

· Keep books updated for any type of activity.

· Review E-Treasury for questionable transactions.

· Submit Positive Pay files through E-Treasury.

· Observe bank balance levels to ensure fees are not incurred.

· Attend any scheduled ZOOM meetings/in-person meetings as required.

· Filing – paper/one drive documents.

· Attend Monday Morning Meeting.

· Prepare, process, and post payrolls.

· Provide updated financials for Partner calls and meetings.

· Prepare preliminary monthly invoicing.

· Prepare reports for Administrative Meetings.

· Provide Office Administrator with any issues/concerns for administrative meeting agenda.

· Attend administrative meetings either in-person or via ZOOM.

· Prepare and distribute >60 Day Receivables by Lobbyists.

· Reclass AMEX charges to accurately reflect expenses in the ledger.

· Process Partner auto allowances monthly.

· Process Partner auto and life insurances.

· Analyze bank Reconciliations – all entities.

· Provide Office Administrator with updated open AR (after postings updated).

Quarterly prepare:

· Partner Distributions.

· Business by Lobbyist report.

· Download all quarterly payroll tax filings for records.

Yearly Review and Prepare:

· Review and prepare commission/referral fees for payment to recipients in July.

· Review Receivables – discussion of write-off uncollectable balances.

· Prepare reports for Annual Kick-off Meeting, attend offsite Meeting.

· Provide Lobbyist reports for review and updates for changes to Clients served.

· Process bonus payroll and reconcile payroll full year.

· Reconcile 401k Match, adjust, as necessary.

· Provide TPA information for 5500 compilations.

· Accrue prepaids.

· Prepare and issue 1099s for all Entities.

· NJELEC Annual Report Information to Office Administrator.

· Review posted transactions for accuracy – process any updates.

· Provide books to CPA for tax preparation.

· Review salaries/historical increases – provide information to Managing Partner.

· Follow-up with CPA for tax preparation/financial statement pricing.

As Necessary/Other Unscheduled Activity:

· Interact with CPA for tax notices received and any accounting/GAAP questions.

· Prepare financial reports as requested.

· Assist employees with payroll questions and inquiries.

· Set-up new employees in ADP.

· Review and respond, if necessary, to all unemployment requests.

Requirements include knowledge and experience with QuickBooks software, ADP Payroll, MS Office including Excel and Word, Accounts Payable and Receivable, Year-end Processing Requirements, Bank Reconciliation, Math Skills, GAAP.