Job Description
Job Description
Position Title
Part-Time Receptionist Wick Rec Center
First Line Report
Recreation Manager
Second Line Report
PGA Golf and Recreation Director
Schedule
Tuesday through Sunday (28 hours per week)
Employee Status
Part-Time
Exempt/Non-Exempt
Non-Exempt
Last Revision Date
January 9, 2023
Summary – The Part-Time Wick Recreation Receptionist under the general direction of the Recreation Manager, facilitates all customer service, retail, rental and receptionist duties at Wick Recreation Center. This position will be required to perform other duties as assigned by the Recreation Manager. This position is suitable for transitional duty.
Primary Responsibilities
Reception and Visitor Services
Greet visitors entering Wick Recreation Center
Answer any in person, email or phone inquiries made by the general public
Assist with various Recreation Department events by making registrations (Field, Facility & Programming), taking payments, answering questions, and directing attendees
Manage incoming telephone calls and transfer as appropriate
Assist visitors with brochures, maps, directions, etc.
Take accurate and legible messages and relay to appropriate parties
Maintain high level of confidentiality in all department business
Collect and distribute incoming and outgoing mail
Facilitate opening and closing procedures for Wick Recreation Center
Manage rental space registrations and reports
Promote rental space to the general public by sharing information and giving tours of the area
Organize and submit daily reports for the Recreation Center and Par-3 Building to the Finance Department
Ensure all MetroParks rules and regulations are followed
Entering programs and event on Emerge reservation system
Retail
Assist in maintaining inventory
Organize the retail space, restocking shelves and folding clothing as needed
Process sales transactions involving cash or credit card
Assist customers by answering questions and making product recommendations
Keep accurate transaction records and balance daily cash register activity
Ensure the retail space is kept neat, in-order, dusted and clean
Departmental Functions
Assist with building needs including office supply inventories and maintenance requests
Assist in developing and monitoring the Annual Plan of Operation
Keep supervisors informed of essential issues and report disturbances to proper authorities
Other duties as assigned
Essential Knowledge, Abilities and Skills
Must be highly organized, efficient, and capable of managing numerous objectives, simultaneously within a fast-paced environment utilizing sound judgement
Must possess excellent communication skills in both verbal and written forms with the ability to effectively reach a variety of audiences in various formats
Must possess technological skills and abilities through the operation of standard office equipment and computer software.
Must exhibit the ability to be part of a team and work with various disciplines in a collaborative approach utilizing a positive attitude and professional appearance and demeanor
Must be able to maintain confidentiality and exhibit professional courtesy, diplomacy and tact
Education/Qualifications
1 year demonstrated experience in an office or retail environment
Experience with online reservation systems preferred
Must possess and maintain a valid Ohio driver’s license
Physical Requirements Necessary to Perform Job Functions
Ability to walk, traverse or otherwise access Wick Recreation Center and Wick Recreation Area, under all types of conditions and weather
Must be available to work special events including events taking place on evenings, weekends and holidays
Must be physically able to perform all tasks inherent to the position
Ability to stand, sit, bend, stoop, climb, and walk for lengthy periods of time
Hand and finger dexterity, ability to type for extended periods of time
Ability to sit at a desk and view screen displays for extended periods of time
Ability to see and hear
Regular and predictable attendance
Ability to communicate, clearly and effectively to a wide variety of audiences
The duties and responsibilities listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. The MetroParks expressly reserves the right to add to, detract from, modify or eliminate any of the above provisions in its sole discretion. This position is required to be available as the situation warrants. Events may require working evenings, weekends, holidays or other times outside of a normal schedule.