Executive Administrative Assistant

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

Will be responsible as Team Admin for Business Unit.

Manages day to day calendar(s) of senior management.

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.

May prepare and review materials and correspondence for meetings.

Assist with creation/modification of presentations, spreadsheets, and other various documents.

Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.

Orders supplies and process invoices through Procure to Pay system.

Process and follow-up on Virtual Requests.

Assists in ad-hoc reports special projects as needed.

Trains, coaches or guides other administrative staff when required.