Accounting Specialist

Job Description

Accounting Specialist

The Accounting Specialist is responsible for maintaining financial records and preparing financial reports in support of the Finance department. This position works under the supervision of a Controller.

Responsibilities & Duties

· Maintain financial records, including accounts payable, accounts receivable and the general ledger

· Prepare journal entries, account analysis, and account reconciliations. Meet all process and reporting deadlines

· Manage and review AP transactions to ensure proper expense categorization and compliance with GAAP

· Ensure wholesale invoices are prepared in an accurate and timely manner; coordinate with sales and/or vault team when necessary

· Create weekly reports of past-due Accounts Receivable and follow up with customers accordingly. Responsible for collecting past-due balances

· Ensures revenue, cost of sales and general expenses are recorded accurately according to Internal Revenue Code Section 280E

· Assist with payroll processing, monthly close, and reporting processes

· Ensures compliance with all state and federal wage and hour laws including overtime, holiday pay, income withholdings, etc.

· Provides benefit administration support to the Controller

· Ensure all employee changes are processed correctly; including, promotions and transfers, wage changes, title changes and other status changes to ensure all employee data is accurate and up-to-date

· Maintains time-off accruals by ensuring changes are processed, performing spot checks and assisting employees with balance questions as needed

· Proactively, initiate and assist with a variety of process improvements

· Provide additional support as needed to the Finance department

· Completes special projects and other duties as assigned by the Controller

Qualifications & Skills

· High school diploma required, bachelor's degree or equivalent preferred

· 3-5 years accounting experience with exceptional attention to detail required

· Industry experience in agriculture, manufacturing, distribution wholesale and/or retail required, experience in the cannabis industry desired

· Proficient in QuickBooks Online required

· Proficient in Microsoft Suite required

· Must be solutions-oriented, process excellent time management skills, and can prioritize tasks and multi-task as necessary; strong decision making and problem-solving skills

· Ability to effectively communicate in both written and verbal form, with various stakeholders