Admin Assistant - Tax

Job Description

Why Exela?

Help us revolutionize the way that business around the world gets done. As a member of Team Exela, you’ll join a passionate, creative, and knowledgeable group of experts covering a wide range of industries and business sectors all driven by the same goal: To accelerate digital transformation.

A job at Exela represents an opportunity to join a vibrant community at the forefront of business innovation and to play a valuable role in an ongoing technological revolution. Exela’s core values of Authenticity, Accountability, and Action guide us to provide exceptional experiences for both our customers and our employees.

Job Title: Administrative Assistant - Tax

Position Type: Full time – Regular

Shift: 8 am to 5 pm

Pay: Starting from $30/hour

Job Summary: This position works directly with our client’s Global Tax Director to identify, resolve, and administer tax-related functions. It handles numerous tasks related to the tax department, including expense reporting, mail services, tax and other payments, filings, notary services, and other miscellaneous duties.

Essential Functions & Responsibilities:

Administrative Functions & Responsibilities: 80%

Payment Support functions:

Assist with processing various types of payments (e.g., taxes, fees, payroll) according to company protocols.

Reconcile bank statements and identify any discrepancies.

Expense Reporting:

Assist employees with expense reporting procedures.

Review and process expense reports for accuracy and compliance with company policies.

Maintain expense reporting records.

Mail and Mailing tasks:

Support mailroom operations, ensuring efficient mail sorting, processing, and distribution.

Process incoming and outgoing mail efficiently and securely.

Prepare and ship packages according to company policies.

Maintain accurate mailing lists and postage records.

Other Duties - Tax related: 20%

Tax and license fee filings and payments:

Prepare and file all required tax and license fee documents promptly and accurately, adhering to relevant regulations and deadlines.

Research and stay updated on changes in tax laws and filing requirements.

Calculate and submit accurate tax payments, ensuring timely remittance to avoid penalties.

Track and manage license renewals, ensuring timely fee payments to maintain compliance.

Maintain accurate records of all tax filings and payments.

Communicate effectively with tax authorities to answer inquiries or resolve any issues.

Tax Vendor Payments:

Process and ensure timely payments to vendors according to established procedures.

Research and resolve discrepancies related to vendor invoices.

Maintain accurate records of all vendor payment

Key Skills:

People with can-do attitudes and are self-starters.

Meticulous attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Strong understanding of basic tax principles.

Excellent organizational skills with the ability to prioritize and manage multiple tasks effectively.

Minimum Qualifications:

18 Years of Age or Older

High School Diploma or GED

Minimum of 2 years of experience in a tax and administration role

Physical Requirements:

Required to stand, walk, simple grasp, reach with hands and arms

Repetitive motion is required; may require twisting/bending/climbing

May lift up to 50 lbs. frequently

Prior Helpful Experience May Include:

BA in Business Administration or a related field a plus

Familiarity with office equipment and procedures

Not required at start but will be needed after start:

Notary Service: Notary Public certification or willing to obtain in the future

Provide support for payment processing functions.

Perform notary services for clients by all applicable laws and regulations.

Maintain accurate notary journals and records.

Pay Disclosure:

"The pay range for this position starts at $30/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.”

EEO Statement:

Exela is committed to creating a diverse environment and is proud to be an equal opportunity employer. Qualified applicants will be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information or any other characteristic protected by applicable federal, state, or local laws.

Exela endeavors to make accessible to any and all users. If you need assistance completing the application process, please contact us at .

Veterans

Exela welcomes job applicants from all walks of life and backgrounds, including those who are transitioning military members, veterans, reservists, National Guard members, military spouses, and their family members. Individuals will be considered no matter their military rank or specialty.

Pay Transparency Nondiscrimination Provision:

Exela will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Company Description

Exela is a location-agnostic global BPA leader combining industry-specific and multi-industry enterprise software and solutions with decades of experience. Exela serves a growing roster of more than 4,000 customers throughout 50 countries, including over 60% of the Fortune®100. Exela’s software and services include multi-industry department solution suites addressing finance, accounting, human capital management, and legal management, as well as industry-specific solutions for banking, healthcare, insurance, and public sectors and over 16,500 employees operating in 21 countries. For more details please visit