Management Trainee Accounts Payable

Purpose of this role is to process and pay supplier invoices relating to AKQA London & AKQA Sweden, as well as employee expenses. Diligently maintain the creditor’s ledger and meticulously adhere to AKQA payment policies.

This role will require strong attention to detail and the ability to input and process invoices accurately and efficiently.

ROLE REQUIREMENTS

Supplier Invoices

Monitor and deal with Payables inbox

Check invoices to confirm they have appropriate approval and/or an approved purchase order with a valid project/ledger code

Posting of Direct Debit Payments as per the Bank Statement

Post the invoices to the relevant ledgers

Compile payments including BACS, CHAPS, cheques and invoices in foreign currency

Prompt resolution of any queries raised by employees and suppliers

Reconcile supplier statements

Employee Expenses

Expense claims are checked for authorization, original receipts and in line with AKQA policy

Post the expenses to the relevant ledgers ensuring the VAT treatment is correct

Maintain a reconciliation of Concur account

Upload Supplier Invoices

Responsible for posting of BCD Travel, Barclays Card, Company Credit Cards and Precision Pay payments

Ensuring all supporting receipts and approvals are provided ahead of posting

Vendor Set up

Set up / amendment of vendors/ employees in the accounting system

Maintaining a vendor tracker

Other duties

Support other members of the Finance team as required

Assisting with internal and external audits requests

Other ad hoc duties as required

QUALIFICATIONS & CHARACTERISTICS

Strong written and verbal communication skills

Strong attention to detail

Has a strong sense of personal responsibility

Actively builds strong relationships within the department

Quick to learn and adaptable to changing work allocation.

Must be a team player, willing to help out other team member’s complete tasks when required

Proactive /enthusiastic with a can-do attitude.

Excel skills desirable

Experience of MS Office, Sage 500, Maconomy preferable but not essential

AKQA is an Equal Opportunities Employer, we believe that diversity is vital to AKQA’s ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.