Inventory and Logistics Coordinator, Information Technology

Inventory Logistics Coordinator (Operations Supervisor 1 – MR06)

Information Technology

University of Tennessee, Chattanooga

The Inventory Logistics Coordinator oversees the receipt, distribution, and management of hardware within the IT division at the University. This involves handling the logistics of receiving hardware, ensuring accurate distribution to the appropriate recipients, and maintaining an organized and up-to-date inventory system.

This role has daily oversight of the central receiving and storeroom for Information Technology. The position plays a vital role in supporting the IT division's operations by effectively managing the hardware resources and ensuring that the IT storeroom is properly maintained.

Primary Responsibilities:

Hardware Receiving & Distribution

Provides daily oversight of the receiving

Performs assigned tasks and follows established IT and System policies and procedures

Receives, delivers, tags, and ships supplies and surplus items

Receives and inspects hardware shipments against purchase orders and packing lists

Manages inventory records and tracks serial numbers for received hardware items

Enters and retrieves data from tracking and management system

Coordinates with suppliers and shipping companies to ensure accurate and smooth delivery

Delivers assets to appropriate team after documentation

Leads, trains, and provides technical guidance and assistance to others

IT Inventory Management & IT Storeroom Management

Assists in developing procedures to ensure compliance with applicable federal, state, and university policies and regulations

Unloads and stocks supplies and surplus items

Orders, organizes, and maintains stockroom or supply stores

Identifies low stock items and requests orders

Conducts inventory counts and inspections

Leads in conducting annual inventory audits

Assists with planning for supplies for IT organization

Documentation and Reporting

Responsible for financial reconciliation, processing p-card transactions, and creating requisitions and invoices

Provides work direction to employees and assists with training

The ideal candidate will possess the following:

Proven experience in a hardware receiving or similar role, demonstrating excellent attention to detail

Proven organization, communication, analysis and writing skills

Strong organizational skills and the ability to manage multiple tasks concurrently

Strong communications skills including verbal, written, and presentation

Effective communication and problem-solving skills to interact with suppliers and team members

Core competencies include, analytical thinking, initiative, teamwork, efficiency, problem solving and accountability

Strong customer service skills required

Ability to handle packages/equipment 20-30 pounds unassisted

Review of applications will begin April 25, 2024, and continue until the position is filled. Applications received by this date will receive priority consideration.

Minimum Qualifications: Typically requires a high school diploma and three years of relevant experience, or an equivalent combination of education, training, and experience.

Preferred Qualifications: A bachelor’s degree and higher education experience is preferred.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

Schedule: Full-time