Legal Assistant

Job Description

Legal Assistant

EnProVera is seeking a Legal Assistant in Portsmouth, VA or the Washington Navy Yard, DC. This position will work closely with the US Navy Disability Evaluation System (DES) Counsel Program Manager (PM), DES Counsel Program Administrative Officer, attorneys, and program paralegals, and will be assigned related duties as required. The Legal Assistant must be self-motivated and able to manage multiple tasks, able to work with diverse people, work independently, and carry a heavy workload. The scope of work includes but is not limited to:

Basic Position Responsibilities:

Greet visitors, answer the main office phone, and take messages as required.

Complete and appropriately save client intake questionnaires.

Develop and maintain filing systems for central and contract files, general correspondence, forms, reports, minutes, and other materials per direction and procedures.

Conduct a records retention audit annually, following program and Service guidelines, procedures, and policies.

Review, prepare, store, and distribute client files.

Ensure that client privacy is maintained.

Assist with distribution, photocopying, faxing, mailing, and preparation of client files and other mission related materials as needed.

Assemble copy, fax and scan a variety of materials and ensure proper distribution of copies as required.

Maintain a variety of office logs and files.

Maintain calendars, including managing office schedules and calendars.

Prepare, write and edit a variety of correspondence, including letters and memos.

Prepare, create, format, and edit performance metric spreadsheets, presentations, and charts.

Assist in preparing or drafting initial correspondence in response to requests and in preparing an array of other documents for release in response to requests.

Serve as liaison with equipment vendors/contractors, notifying them immediately of problems and arranging for maintenance and repairs.

Maintain and inventory adequate inventory of supplies.

Prepare purchase/service order requests.

Track and follow-up on purchase requests.

Organize and support workshops, outreach briefs, and meetings.

Prepare office handouts.

Handle all incoming and outgoing mail; receive and process incoming mail; prepare outgoing mail and shipments and maintain proper logs.

Maintain an up-to-date and accurate personnel list, including phone extensions, and emergency contact information.

Assure neatness and cleanliness of all common areas in office suite.

Required Skills and Experience:

High school diploma. Associate’s degree preferred.

At least 3 years of experience as an administrative assistant position.

Strong skill set in time management and complex scheduling.

Ability to work with minimal supervision and maximum accountability.

Excellent computer skills, particularly with Microsoft Office, including Word, Outlook, Excel, Teams, and SharePoint, as well as Adobe and the internet-based file sharing program DOD SAFE.

Experience using case management systems.

Experience working with a geographically separated team that may include remote members.

Experience preparing and organizing case exhibits.

Demonstrated ability to convey written information in a clear, concise, organized, and convincing manner for the intended audience, using correct English grammar, punctuation, and spelling.

Demonstrated ability to work with clients as well as external stakeholders.

Ability to work as a team member and work effectively with diverse people.

Demonstrated awareness of, and value for, cultural competence.

Physical ability to stoop, kneel, bend, use a computer and perform light lifting.

Personnel are expected to conduct themselves in a professional and courteous manner at all times. Federal regulations prohibit the use of any controlled substances and alcoholic beverages while Contractor employees are working on Federal property or in Federal installations. Personnel shall be made aware of these requirements prior to placement. Inappropriate conduct and/or substance abuse will not be tolerated. Personnel will be responsible for removing any individual violating these provisions from the government facility and taking other actions as appropriate. The DES Counsel Program Manager may request removal of a contractor employee for improper conduct. A security violation will require immediate removal.

About Us: EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people. Without the great people, EnProVera is nothing but a name.

Job Availability:

As positions come open, we will be advertising them on our website for you to review and apply if you feel you are qualified. EnProVera seeks to hire and give preference to Veterans, Service Disabled Veterans, and Native Americans.

We have additional postings on some of our partner contract sites, including positions in the Washington D.C. and Mid-Atlantic area. If you would like more information, send your resume and an email telling us about yourself to: .

EEO is the Law

Pay Transparency Non-Discrimination Provision

EnProVera is an Affirmative Action and Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation. We endeavor to make our application process accessible to all users. If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to complete our application process, please contact for assistance.