Executive Assistant

Hi! We’re Smartsourcing, looking for a Senior Sales and Team Administrator who can work with us full-time and on-site!Earn up to P37,000!Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, CebuAs a Senior Sales and Team Administrator,

To provide high-level administrative and organisational support to the Executive Search practice including client proposals, WIP documentation, RMS maintenance, diary management, travel, personal and team administration, and organisation of workflow and follow-up activitySome of the things we expect you to do are to:

Capability statements/preparation of proposals

Long list/shortlists / WIP

CRM Management and data entry

Arranging and confirming interviews/appointments with candidates and clients

Managing expenses and credit card reconciliation via Concur

Managing emails and telephone calls

Coordinate travel as required

Coordinating meetings and appointments both internally and externally including event and conference registration

Prepare, review, and edit correspondence, reports, proposals/capability statements, longlists/shortlists and other presentations

Administration of business development strategy including registering of candidates, contacts, and organisations on Bullhorn

Preparing and submitting tenders

Arrange client/candidate interviews

Probity checks

Liaise with internal and external stakeholders for meeting/event coordination, company initiatives and follow-up activities

Improve system and process efficiencies.

Issues resolution, including IT and Telecommunications queries for the Executive

Search team, as well as Set CV’s through Colvill Banks

Ad hoc Projects and personal administration as requiredRequirements

We would need you to be or have the following:

Advanced proficiency with Microsoft Office - (especially PowerPoint)

Advanced administration skills

Canva, pdf creator + understanding of high-quality graphics in presentations

Proofreading and editing proposals and other documentation

Attention to detail – with documentation as well as diary management and meeting confirmationsBenefits

Be a part of the Smartsourcing crew !

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.Here’s why we think you’d love working at Smartsourcing…

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.Some of our company perks include:

Above-industry salary package

Day Shift

Fixed weekends off

️ HMO coverage for you and your dependent/s after one (1) month

Free lunch every day

Free coffee every day (latte, americano, or cappuccino) made by our in-house barista

️ Sports wellness clubs including free-diving

️ Subsidized gym membership at Anytime Fitness

️ Travel opportunities to Australia

Exclusive discounts in selected restaurants and merchants

And so much more!

Summary of role requirements:

Looking for candidates available to work:

Monday: Morning

Tuesday: Morning

Wednesday: Morning

Thursday: Morning

Friday: Morning

2-3 years of relevant work experience required for this role

Working rights required for this role

Expected salary: 35,000 - 37,000 per month

Full time