Executive Administrative Assistant

Hi! We’re Smartsourcing, looking for an Executive Admin Assistant who can work with us full-time and on-site!

Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu

As an Executive Admin Assistant,

You will be reporting directly to our client’s Managing Director, the purpose of this position will require the ability to work autonomously and effectively while remaining highly motivated and organized. You will deliver exceptional administration and communication skills with strong attention to detail. The role requires confidence, innovation and the ability to deal with a scope of activities that reach efficient and quality outcomes as directed.

Some of the things we expect you to do are to:

Provide daily executive administrative support to the Managing Director (MD) and other board directors as necessary.

Complete handling of sensitive and complex information with direction from the Managing Director

Communicate on behalf of the Managing Director using a variety of means such as phone, email or formal documentation.

Efficient complex calendar management on behalf of the Managing Directors and as otherwise required.

Complete research to support business initiatives and develop business proposals as directed.

Develop and proof all reports and presentations on behalf of the Managing Director as directed.

Act as a Delegation in the absence of the Managing Director as required.

Attending meetings in conjunction with the Managing Director, noting and following up on any required actions.

Provide the Managing Director with an overview of outstanding and follow-up actions to ensure deadlines are met.

Research grant and business opportunities, developing reports and presenting them back to the Board as directed.

Complete travel arrangements and detailed itineraries as required for all Board members and other executives as directed.

Complete remittance and other financial administrative functions as required on behalf of the Managing Director and liaise with the Finance Manager as required.

Act as the administrator for internal working groups as required, including meeting coordination, agenda preparation, and where requested, minute taking including ensuring follow-up actions are managed promptly and accurately.

Planning and execution of organisational events within the scope of budget and business purpose

Coordinate Board meetings every month including collating all required reports, agenda and completion of minutes and action items following the meeting.

Undertake other activities/tasks/projects as directed.

Develop knowledge of NDIS Practice Standards & Quality Indicators to ensure clear understanding of a registered provider.

Lead by example and maintain consistent professional conduct and behaviour.

Proactively maintain and update knowledge as it applies to legislative and compliance requirements.

Requirements

We would need you to be or have the following:

Practical Industry Experience

Industry-related qualifications/certificates

Highly organized and efficient

Professional discretion

Agile and adaptable

Innovative

Effective verbal and written communication skills

Proven industry insights and knowledge

Benefits

Be a part of the Smartsourcing crew !

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.

Here’s why we think you’d love working at Smartsourcing…

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:

Above-industry salary package

Day Shift

Fixed weekends off

HMO coverage for you and your dependent/s after one (1) month

Free lunch every day

Free coffee every day (latte, americano, or cappuccino) made by our in-house barista

Sports wellness clubs including free-diving

Subsidized gym membership at Anytime Fitness

Travel opportunities to Australia

Exclusive discounts in selected restaurants and merchants

And so much more!

Summary of role requirements:

Looking for candidates available to work:

Monday: Morning

Tuesday: Morning

Wednesday: Morning

Thursday: Morning

Friday: Morning

2-3 years of relevant work experience required for this role

Working rights required for this role

Full time