Administrative Assistant / Project Coordinator

Job Description

EECON is a Naples based full-service Commercial and Residential General Contractor that specializes in tenant buildouts, commercial remodels, and commercial and custom residential new construction across the Southwest Florida area.

This is a full-time position for a highly organized and detail-oriented candidate to join our team. The Administrative Assistant/Project Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports Project Managers through a variety of tasks related to organization and communication. The ability to effectively communicate via phone and email ensuring that all Administrative Assistant/Project Coordinator duties are completed accurately and delivered with high quality and in a timely manner.

Duties

· Greets clients, visitors, and guests, determines the purpose of each person’s visit, and directs person to the appropriate location.

· General Administrative tasks: Answers phone, receives & processes mail, documents, packages, copying, scanning, data entry, filing

· Performs administrative and administrative support tasks for Office Operations Administrator and Project Managers

· Accounts Payable, processing vendors invoices and data entry.

· Assist Project Mangers with the following items:

o Permitting

o RFIs

o Submittal’s

o Bid Requests

o Subcontracts

o Purchase Orders

Required Knowledge, Skills, and Experience

· Administrative or project coordination experience within the construction industry – preferred not required.

· Demonstrated computer proficiency (MS Office – Word, Excel, and Outlook)

· Excellent Verbal and written communication skills

· Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

· Excellent organizational and time management skills

· Ability to multi-task efficiently, as this position would require the support of multiple projects.

· Knowledge of Sage 100 Contractor and ProCore is a plus