Docketing Specialist

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our client is seeking a Docketing Specialist with at least five years of solid experience of U.S. and foreign patent prosecution procedures. Successful candidates must have knowledge of Inprotech® or similar docketing software products; have excellent written and oral communication skills; be detail oriented; have strong organizational skills; and must be a team player. This position requires flexibility to work overtime as needed. Some college is preferred. Our client offers a hybrid work schedule, excellent benefits, and competitive salaries. This is an in-office position and it will be located in the Washington, DC office.

Essential Duties and Responsibilities:

Reserve new matter numbers from accounting and docket new patent and trademark applications;

Review and process transfer-in files and update the docket system accordingly;

Docket incoming (PTO, PCT and Foreign Associate) correspondences as needed;

Review incoming and outgoing emails and update the docket system accordingly;

Clear the docket on a daily basis to ensure that deadlines are met and the system is properly updated;

Process EFS receipts and assist in quality control by reviewing the filing and referring to any errors or omissions observed during the normal course of processing the EFS receipt;

Prepare client status reports for attorneys as needed;

Provide assistance with overflow docketing and/or coverage as assigned by the Docketing Manager;

Process attorney special requests including, case closing, client matter changes, assignment changes, etc.; and

Perform electronic searches with the USPTO, WIPO, and Foreign websites as needed.