Administrative Secretary/Coordinator - Per Diem ECT/TMS

Coordinate all Administrative Procedures

Maintains confidentiality in all hospital communications.

Provides front door services for ECT and TMS patients and families

Answers and prioritizes telephone calls within reasonable time in a courteous manner, identifying self and unit at all times.

Give directions and general information to visitors regarding the hospital both in person and by phone according to unit protocol.

Coordinates the giving and receiving of patient information to and from other hospital departments within established time frames.

Maintains complete and accurate messages for unit and other healthcare personnel, assuring accurate routing of messages in accordance with unit procedure.

Billing for all clinical services

Assists with completion, preparation and timely submission of department encounter forms to HIS

Resolves billing issues by coordinating with patient accounts..

Patient billing issues liaison

Manages ECT insurance pre-authorization and ongoing authorization of insurance coverage for ECT including initial contact with insurance companies, monitoring of dates of coverage, communication of pertinent clinical information as needed.

Manages TMS insurance pre-authorization and ongoing authorization of insurance coverage for TMS including initial contact with insurance companies, monitoring of dates of coverage, communication of pertinent clinical information as needed.

Coordinates with Utilization Review for inpatient ECT/TMS treatment authorization.

Assists in transition to outpatient treatment and refers to patient accounts as necessary.

Kronos responsibility

Prepares payroll for staff via KRONOS and resolves issues as needed.

Communicates payroll issues to staff

Has eBuy responsibility

Orders routine equipment and supplies according to established stock levels and requisition procedures as demonstrated by maintaining supplies within budget levels.

Assists with processing PO orders for equipment, supplies, etc. as needed.

Maintains/reviews budget

Assists in budget preparation as requested.

Keeps statistics and coordinates paperwork as requested.

Scheduling responsibilities

Works with Administrative Coordinator, Program Manager and Director to assure clinician coverage

Coordinates nursing scheduling with Administrative Coordinator and Program Manager as needed.

Associates degree and 3-5 years direct experience OR

6-8 years professional experience.

All employees must possess basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes.

All employees must possess basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes.

RSRMGB

Schedule: Per Diem

Shift: Day Job