Senior Executive Assistant

Unit Description:

Sodexo has a new opening for a Senior Executive Assistant who will provide executive support to the Chief Commercial Officer and one additional executive.

Candidates who have strong experience supporting senior level leaders with global interaction are encouraged to apply.

This is a remote role with the preferred candidate residing in the Eastern or Central Time Zone

The Senior Executive Assistant coordinates the schedule of the Chief Commercial Officer, prioritizing internal and external functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly.

The successful candidate will:

Provide a wide range of support services to ensure efficiency and that day to day activities run smoothly.

Keep leader proactively informed and prepared for upcoming commitments and deliverables.

Make recommendations based on understanding the organization, business, personnel and procedures.

Prepare and maintain various office reports to include creating spreadsheets, presentations and status reports as well as meeting agendas, minutes, etc.

Serve as the liaison and bridge for smooth communication between department senior leaders nationally and globally, the wider-team/manager’s direct reports and external audiences. Requires continuous use of technical and business vocabulary and detailed knowledge of company operations, organizational procedures and personnel.

Support Chief Commercial Officer and other assigned executives as a strategist, consultant and implementer who will ensure activities are streamlined based on the priorities of the executive.

Handle day-to-day management of personnel and executive team dynamics to allow the Chief Commercial officer to focus on growing the business.

Oversee all administrative activities across the business as contact person/gate keeper between management, the wider team and external partners/clients. Liaise with executives and senior administrative assistants to handle request and make recommendations/decisions.

Safeguard information that is sometimes confidential.

Handle intricate diary management across various time zones and countries, with ability to make decisions, manage adjustments and time sensitive changes.

Prepare reports, email correspondence, letters, forms as well as assist in developing presentations, reading, and researching information.

Manage expense reporting and other required business reporting.

Coordinate and join staff meetings and publish minutes/follow-up on actions

Is this the right opportunity for you? We are seeking candidates that have/are:

Associate's Degree (or higher is preferred)

5+ years of experience as an Executive Assistant

Proficient in all MS Office products suite

Strong organizational skills with the ability to prioritize

Ability to work effectively in a fast-paced environment

Excellent level of written and verbal communication skills with internal and external audiences

Motivated and adaptable to support the executive and team, ability to represent the office of the Chief Commercial Officer

Ability to anticipate needs, think critically and offer solutions to problems

Sodexo offers a full array of benefits including paid time off, holidays, medical, dental, vision, 401K and access to ongoing training and development programs, tuition reimbursement, plus health and wellness programs.

Not the job for you?

At Sodexo, we offer positions that support a variety of career goals working in diverse business segments, including Corporate Headquarters, Corporate, Schools, Campus, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States. .

Working for Sodexo:

How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.

#LI-Remote

What We Offer:

Sodexo offers fair and equitable compensation, partially determined by a candidate's education level or years of relevant experience. While the budgeted range for the position is posted, Sodexo salary offers are based on a candidate's specific criteria, like experience, skills, education and training.

Qualifications & Requirements:

Basic Education Requirement - Associate's Degree or equivalent experience

Basic Functional Experience - 2 years

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Permanent