Accounts Receivable Coordinator

Job Description

At Chuck Levin’s, we rely on a meticulous financial system to drive business forward. Our Accounts Receivable department keeps that system running smoothly by managing cash influx and collecting payment from clients. We’re searching for a skilled financial specialist to join our Accounts Receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounts Receivable Coordinator will have both a day-to-day and ongoing impact on financial transactions - keeping us on track, on time, and on good terms with our valued customers.

Chuck Levin's Washington Music Center is well into its sixth decade of operation and is proud to be the largest family-owned music retailer in the nation. Our customers range from daily shoppers to renowned performance, academic, and federal institutions. The workplace is incredibly fast-paced but very casual, with a long-standing and tightly-knit small Accounting department. You don't have to love music to work here, but it certainly doesn't hurt!

This is a fulltime position Monday-Friday with benefits to include health, dental, life insurance, 401(k), paid vacation, and sick leave. This is the perfect role for someone who values the stability and flexibility of a family-owned business but loves a bustling work environment that will keep you active and engaged at all times.

Salary is negotiable based on experience.

JOB DUTIES AND RESPONSIBILITES

Work with AR Manager to maintain cash processing and Accounts Receivable system operations

Post customer payments by recording cash, checks, and credit card transactions

Data entry and scanning of school/government orders and verifying that prices are accurate

Process refunds, returned checks, and bad debts as instructed by AR Manager

Responsible for the proper invoicing within the standard policies reflective of the customer’s requirements

Finalize orders by processing credit memos for any adjustment such as shortage, price discrepancy, discount, freight waiver, uncollectible write-off, merchandise exchange transactions, duplicate invoices, missing shipment, etc.

Verify that all items have been received, collect authorized signature(s), and ensure that we don’t over credit the customer by checking the supporting documents and back-up

Conduct credit checks on all new customers; establish and manage limits

Work with AR Manager to ensure there are no issues with customer accounts and invoicing procedures

Organize and maintain retention files for a required period of time

Perform other related duties as assigned by CFO and management

Gather and verify invoices for appropriate documentation prior to payment

Maintain Accounts Receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared

Perform daily cash management duties including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash

Monitor and collect Accounts Receivable by contacting clients via phone, email, and mail

Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing

QUALIFICATIONS/ SKILLS

Basic accounting knowledge

Ability to precisely complete repetitive tasks

Ability to complete work and meet deadlines with minimal supervision

Problem-solving within a clearly defined job scope

Detail-oriented approach

Disciplined with the ability to produce high quality, detailed work

Must be able to communicate clearly and effectively

Supportive communication with management, peers, and clients

Ability to maintain a high level of confidentiality

Proficiency in Microsoft Excel and Outlook

Willingness to learn new things within scope of the role

Working knowledge of Navision a plus

EDUCATION

High School Diploma required

Minimum of Associates Degree (Accounting preferred but Business, Finance, Econ, etc. acceptable)

WORK EXPERIENCE

2+ years in Accounts Receivable or Accounting/Office Administration

HOW TO APPLY

Submit resume and cover letter to be considered for employment