Administrative / Legal Assistant

Job Description

We are a boutique tax law firm looking for an Administrative Assistant for the legal team in our Alpharetta office. This important position involves administrative duties related to the firm, including customer service, client retention, management of paper and electronic files, and direct support of the team. Most importantly it is an opportunity to be our ambassador of first impressions. We are not your typical law firm. Our law firm is poised for growth, and we’re looking for an Administrative Assistant who can hit the ground running in order to assist the team with daily tasks, to lighten their administrative load, and to give clients an outstanding customer service experience.

Our Administrative Assistants build relationships with people who contact the Firm looking for help with legal issues. Our clients are high net worth individuals who desire outstanding customer service every time they contact us. Success in this position requires that you display a combination of being calm under pressure, empathy, respect, and maturity. You will play an integral role in creating memorable experiences for the team, clients, and everyone else who contacts our firm.

Ideally, you will have experience as a Secretary or Legal Assistant in a law firm, but we are willing to train the right Administrative Assistant, Secretary or service-minded office professional. Your personality, character, intelligence, and integrity are also extremely important considerations. You must have positive energy, and be adaptable to change. We will teach you everything you need to know about working in our law firm for the team as long as you are dedicated to learning and following instructions. Oh, and we are growing, so you may be called upon to wear many hats. You need to be able to change gears quickly … with a smile.

If the following describes you, then please apply:

•You believe it is important to assist the team with administrative tasks in a timely manner

•You believe it’s important to greet all potential and existing clients with a warm, friendly welcome

•You answer the phone with a smile

•You are skilled at communicating with people on the phone, in person, and by email

•You are a relationship-builder who is comfortable interacting with different types of

personalities and all levels of authority, even if they’re not at their best

•You see an opportunity for organization where others see a mess

•You are eager to learn new tasks and computer systems

•You value doing it right the first time, so proofread your work and double-check details

•You know what happens in the office, stays in the office

•You genuinely care about people and want to deliver an experience that turns them into raving fans.

Your basic responsibilities:

•Perform basic administrative tasks – copy, scan, and file

•Maintain CLE records

•Communicate with potential and existing clients in person, by phone, and email

•Manage paper and electronic files

•Back up team members when they need a hand

•Maintain client confidentiality

•Maintain our legal practice management and client intake software

These items are non-negotiable:

•You must have strong administrative skills and be detail-oriented

•You must be comfortable working with various computer programs, databases, and systems

•You must be reliable, trustworthy, and able to maintain strict confidentiality

•You don’t think making coffee or getting our guests a beverage is beneath you

•You must be a positive, high-energy team player who is results-oriented

•You must care about something and have goals in life.

Salary is commensurate with skill and experience. There will be opportunities for bonuses.

We also pay medical, dental, and vision insurance premiums in full.Company Description

We are a busy and growing boutique law firm in Alpharetta seeking a full-time Administrative / Legal Assistant to support the Team. As an Administrative / Legal Assistant, you will establish positive relationships internally and eternally and have a positive, team player attitude.