Office Manager (6-months-contract)

We are seeking a highly organized and proactive Office Manager/Administrator to join our dynamic team. The ideal candidate will be responsible for overseeing the smooth operation of our office and providing administrative support to various departments. As a key liaison between management, staff, and clients, you will play a crucial role in maintaining efficient communication channels and ensuring the overall effectiveness of our operations.

Key Responsibilities:

Manage day-to-day administrative tasks such as answering phones, responding to emails, and handling correspondence.

Coordinate and schedule appointments, meetings, and travel arrangements for management and staff.

Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.

Act as the point of contact between the organization and clients, ensuring excellent customer service at all times.

Assist in the preparation of reports, presentations, and documentation as needed.

Oversee the maintenance of office equipment and facilities to ensure smooth operations.

Manage payroll and other HR-related administrative tasks in coordination with the HR department.

Assist in organizing company events, workshops, and team-building activities.

Requirements:

Must have a Matric

Fluent in English (first language proficiency)

Fluent in Mandarin (advantageous)

Proven experience as an Office Manager, Administrator, or relevant role.

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).

Attention to detail and problem-solving skills.

Ability to work independently and collaboratively in a fast-paced environment.

Knowledge of CCTV security systems (preferred but not required).