Executive Administrative Assistant//Front Desk Office Assistant

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you!

Nationwide’s Information Risk Management team is looking for an Executive Administrative Assistant to support 3 IRM AVP's. You must be able to adapt to changes quickly, be proactive, collaborative and detail-oriented. This role works closely with other admins and team members to complete tasks/projects. The right candidate will be able to be flexible, have a positive attitude and work well with others.

This is a Hybrid position, working in office about twice a week.

Compensation Grade: D3

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities:

Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.

Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

Compiles information for reports and presentations.

Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.

Provides assistance with office procedures or processes that help the team be more productive and efficient.

Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.

Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.

Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

May participate in special projects as assigned.