Secretary / Admin Officer

• Provide secretarial and administrative support to the Executive Manager business unit when required.

• Facilitate travel arrangements (booking of flights, hotels, cars etc.)

• Arrange client project meetings.

• Coordinate with internal and external clients on a broad variety of issues.

• Provide support for tender submission preparation and tender tracker maintenance.

• Assist engineering staff with formatting reports and creation of templates, as required.

• Ensure that new suppliers complete the supplier application form as well as provide relevant documentation for registration

• Contact Suppliers for B-BBEE Certificates to ensure that valid certificates are always on file.

• Assist with maintaining stock of certified documentation.

• Documentation management – filing, opening and closing of files, archiving, collating, copying, binding, printing, scanning.

• Take minutes, ensure that its checked and distribute as required.

• Prepare and keep project quality assurance files up-to-date.

• Switchboard and reception relief as and when required.

• Follow up on as-built and close out reports / QMS forms for the region.

• Adhoc tasks as required.

Minimum Requirements

• NQF Level 6 – NDip: Business Administration / equivalent or relevant work experience.

• Minimum of 4 years’ secretarial / admin experience, preferably in a consulting environment.

• Proficient in MS Office with formal training in advanced MS Word and intermediate MS Excel.

• Preferably having held a position as secretary or administrator providing support at a senior management level.

• Knowledge of Proman and Quality Management System is advantageous.

• Ability to compose letters and/ or memoranda, securing information from a variety of sources and exercise judgment in the selection of items to be included.

• Ability to screen letters, memos, reports and other materials to determine action required.

• Proven ability to work under pressure, multi-task and meet deadlines.

• Excellent interpersonal skills with the ability to work with diverse individuals.

• Experience in taking and producing accurate minutes.

• Proficient in English (written and verbal).

• Accuracy and attention to detail.

• Highly organised and pro-active.

• Ability to work independently and in a team.

Please send your CV to: altabenjamincareers@gmail.com